il-v50i43-23-ill-adm-code-1501: 23 Ill. Adm. Code 1501 — Administration of the Illinois Public Community College Act

1) Heading of the Part: Administration of the Illinois Public Community College Act 2) Code Citation: 23 Ill. Adm. Code 1501 3) Section Numbers: Adopted Actions: 1501.102 Amendment 1501.116 Amendment 1501.201 Amendment 1501.308 Amendment 1501.406 Amendment 1501.503 Amendment 1501.510 Amendment 1501.603 Amendment 1501.604 Amendment 4) Statutory Authority: Implementing and authorized by Articles II and III and Section 6- 5.3 of the Public Community College Act [110 ILCS 805/Arts. II and III and 6-5.3]. 5) Effective Date of Rule: October 9, 2026 6) Does this rulemaking contain an automatic repeal date? No 7) Does this rulemaking contain incorporations by reference? No 8) A copy of the Adopted Rule, including any material incorporated, is on file in the Agency's principal office and is available for public inspection. 9) Notice of Proposal Published in the Illinois Register: 50 Ill. Reg. 556; January 16, 2026 10) Has JCAR issued a Statement of Objections to this rulemaking? No 11) Differences between proposal and final version: Section 1501.102(a)(3) and (4): Delete "approved by" and add "of". Section 1501.102(b): Delete "at any time" and add "by resolution". 12) Have all the changes agreed upon by the agency and JCAR been made as indicated in the agreements issued by JCAR? Yes ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS 13) Will this rulemaking replace an emergency rule currently in effect? No 14) Are there any rulemakings pending on this Part? Yes Section Number: Proposed Action: Illinois Register Citation: 1501.313 Amendment 50 Ill. Reg. 4572; March 27, 2026 15) Summary and Purpose of Rulemaking: Public Act 103-940, approved August 8, 2024, makes statutory changes to codify the creation of ICCB Advisory Organizations. These legislative changes necessitate that the Board updates its administrative rules on advisory organizations. The Act also changes dates for various ICCB reporting requirements that are subsequently being updated in administrative rule. Public Act 102-1046, which requires the community college system to implement Equity Plans, eliminates the Underrepresented Groups Report. This amendment removes the report from administrative rules. This amendment adds language to codify ICCB internal protocol for response to community college cybersecurity incidents. Lastly the amendment makes technical changes to correct reference errors. 16) Information and questions regarding this adopted rulemaking shall be directed to: Matt Berry Chief of Staff Illinois Community College Board 401 East Capitol Ave. Springfield, IL 62701-1711 (217) 785-7411 matt.berry@illinois.gov The full text of the Adopted Amendments begins on the next page: ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS TITLE 23: EDUCATION AND CULTURAL RESOURCES SUBTITLE A: EDUCATION CHAPTER VII: ILLINOIS COMMUNITY COLLEGE BOARD PART 1501 ADMINISTRATION OF THE ILLINOIS PUBLIC COMMUNITY COLLEGE ACT SUBPART A: ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION Section 1501.101 Definition of Terms and Incorporations by Reference 1501.102 Standing Advisory OrganizationsGroups 1501.103 Rule Adoption (Recodified) 1501.104 Manuals 1501.105 Advisory Opinions 1501.106 Executive Director 1501.107 Information Request (Recodified) 1501.108 Organization of ICCB (Repealed) 1501.109 Appearance at ICCB Meetings (Repealed) 1501.110 Appeal Procedure 1501.111 Reporting Requirements (Repealed) 1501.112 Certification of Organization (Repealed) 1501.113 Administration of Detachments and Subsequent Annexations 1501.114 Recognition 1501.115 Data Repository 1501.116 Use, Security and Confidentiality of Data 1501.117 Shared Data Agreements 1501.118 Processing Fees SUBPART B: LOCAL DISTRICT ADMINISTRATION Section 1501.201 Reporting Requirements 1501.202 Certification of Organization 1501.203 Delineation of Responsibilities 1501.204 Maintenance of Documents or Information 1501.205 Recognition Standards (Repealed) 1501.206 Approval of Providers of Training for Trustee Leadership Training 1501.207 Local District Board Member Vacancy ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS SUBPART C: PROGRAMS Section 1501.301 Definition of Terms 1501.302 Units of Instruction, Research, and Public Service 1501.303 Program Requirements 1501.304 Statewide and Regional Planning 1501.305 College, Branch, Campus, and Extension Centers 1501.306 State or Federal Institutions (Repealed) 1501.307 Cooperative Agreements 1501.308 Reporting Requirements 1501.309 Course Classification and Applicability 1501.310 Acceptance of Private Business Vocational School Credits by Community Colleges in Select Disciplines 1501.311 Credit for Prior Learning 1501.312 Extension of Curricular/Credit Courses 1501.313 Dual Credit 1501.314 Multiple Measures Placement SUBPART D: STUDENTS Section 1501.401 Definition of Terms (Repealed) 1501.402 Admission of Students 1501.403 Student Services 1501.404 Academic Records 1501.405 Student Evaluation 1501.406 Reporting Requirements SUBPART E: FINANCE Section 1501.501 Definition of Terms 1501.502 Financial Planning 1501.503 Audits 1501.504 Budgets 1501.505 Student Tuition 1501.506 Published Financial Statements ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS 1501.507 Credit Hour Claims 1501.508 Special Populations Grants (Repealed) 1501.509 Workforce Preparation Grants (Repealed) 1501.510 Reporting Requirements 1501.511 Chart of Accounts 1501.512 Pipeline for the Advancement of the Healthcare Workforce Program (PATH) Grants 1501.514 Business Assistance Grants (Repealed) 1501.515 Advanced Technology Equipment Grant (Repealed) 1501.516 Deferred Maintenance Grants 1501.517 Retirees Health Insurance Grants (Repealed) 1501.518 Uncollectible Debts (Repealed) 1501.519 Special Initiatives Grants 1501.520 Lincoln's Challenge Scholarship Grants 1501.521 Technology Enhancement Grants (Repealed) 1501.522 Deferred Maintenance Grants (Repealed) 1501.523 Foundation Matching Grants (Repealed) SUBPART F: CAPITAL PROJECTS Section 1501.601 Definition of Terms 1501.602 Approval of Capital Projects 1501.603 State Funded Capital Projects 1501.604 Locally Funded Capital Projects 1501.605 Project Changes (Repealed) 1501.606 Progress Reports (Repealed) 1501.607 Reporting Requirements 1501.608 Approval of Projects from 110 ILCS 805/3-20.3.01 1501.609 Completion of Projects from 110 ILCS 805/3-20.3.01 1501.610 Demolition of Facilities SUBPART G: STATE COMMUNITY COLLEGE Section 1501.701 Definition of Terms (Repealed) 1501.702 Applicability (Repealed) 1501.703 Recognition (Repealed) 1501.704 Programs (Repealed) ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS 1501.705 Finance (Repealed) 1501.706 Personnel (Repealed) 1501.707 Facilities (Repealed) SUBPART H: PERSONNEL Section 1501.801 Definition of Terms 1501.802 Sabbatical Leave 1501.803 Employment Contracts 1501.804 President and Chancellor Performance Review 1501.APPENDIX A Fee Schedule for Data Matching AUTHORITY: Implementing and authorized by Articles II and III and Section 6-5.3 of the Public Community College Act [110 ILCS 805]. SOURCE: Adopted at 6 Ill. Reg. 14262, effective November 3, 1982; codified at 7 Ill. Reg. 2332; amended at 7 Ill. Reg. 16118, effective November 22, 1983; Sections 1501.103, 1501.107 and 1501.108 recodified to 2 Ill. Adm. Code 5175 at 8 Ill. Reg. 6032; amended at 8 Ill. Reg. 14262, effective July 25, 1984; amended at 8 Ill. Reg. 19383, effective September 28, 1984; emergency amendment at 8 Ill. Reg. 22603, effective November 7, 1984, for a maximum of 150 days; emergency amendment at 8 Ill. Reg. 24299, effective December 5, 1984, for a maximum of 150 days; amended at 9 Ill. Reg. 3691, effective March 13, 1985; amended at 9 Ill. Reg. 9470, effective June 11, 1985; amended at 9 Ill. Reg. 16813, effective October 21, 1985; amended at 10 Ill. Reg. 3612, effective January 31, 1986; amended at 10 Ill. Reg. 14658, effective August 22, 1986; amended at 11 Ill. Reg. 7606, effective April 8, 1987; amended at 11 Ill. Reg. 18150, effective October 27, 1987; amended at 12 Ill. Reg. 6660, effective March 25, 1988; amended at 12 Ill. Reg. 15973, effective September 23, 1988; amended at 12 Ill. Reg. 16699, effective September 23, 1988; amended at 12 Ill. Reg. 19691, effective November 15, 1988; amended at 13 Ill. Reg. 1182, effective January 13, 1989; amended at 13 Ill. Reg. 14904, effective September 12, 1989; emergency amendment at 14 Ill. Reg. 299, effective November 9, 1989, for a maximum of 150 days; emergency amendment expired on April 9, 1990; amended at 14 Ill. Reg. 4126, effective March 1, 1990; amended at 14 Ill. Reg. 10762, effective June 25, 1990; amended at 14 Ill. Reg. 11771, effective July 9, 1990; amended at 14 Ill. Reg. 13997, effective August 20, 1990; expedited correction at 18 Ill. Reg. 3027, effective August 20, 1990; amended at 15 Ill. Reg. 10929, effective July 11, 1991; amended at 16 Ill. Reg. 12445, effective July 24, 1992; amended at 16 Ill. Reg. 17621, effective November 6, 1992; amended at 17 Ill. Reg. 1853, effective February 2, 1993; amended at 18 Ill. Reg. 4635, effective March 9, 1994; amended at ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS 18 Ill. Reg. 8906, effective June 1, 1994; amended at 19 Ill. Reg. 2299, effective February 14, 1995; amended at 19 Ill. Reg. 2816, effective February 21, 1995; amended at 19 Ill. Reg. 7515, effective May 26, 1995; amended at 21 Ill. Reg. 5891, effective April 22, 1997; amended at 22 Ill. Reg. 2087, effective January 12, 1998; amended at 22 Ill. Reg. 17472, effective July 10, 1998; amended at 24 Ill. Reg. 249, effective December 21, 1999; amended at 24 Ill. Reg. 17522, effective November 20, 2000; amended at 25 Ill. Reg. 7161, effective May 18, 2001; emergency amendment at 25 Ill. Reg. 12863, effective September 28, 2001, for a maximum of 150 days; emergency expired February 24, 2002; amended at 26 Ill. Reg. 646, effective January 7, 2002; amended at 27 Ill. Reg. 17204, effective October 31, 2003; amended at 28 Ill. Reg. 14092, effective October 18, 2004; amended at 29 Ill. Reg. 6239, effective April 25, 2005; amended at 30 Ill. Reg. 2755, effective February 21, 2006; amended at 32 Ill. Reg. 16396, effective September 23, 2008; amended at 40 Ill. Reg. 14054, effective September 29, 2016; amended at 41 Ill. Reg. 11274, effective August 28, 2017; amended at 41 Ill. Reg. 15723, effective December 18, 2017; amended at 42 Ill. Reg. 2819, effective January 24, 2018; amended at 42 Ill. Reg. 18869, effective October 3, 2018; amended at 42 Ill. Reg. 24855, effective December 17, 2018; amended at 43 Ill. Reg. 7454, effective June 20, 2019; amended at 44 Ill. Reg. 18680, effective November 13, 2020; amended at 45 Ill. Reg. 1616, effective January 21, 2021; amended at 45 Ill. Reg. 12514, effective September 21, 2021; emergency amendment at 46 Ill. Reg. 15357, effective August 24, 2022, for a maximum of 150 days; emergency expired January 20, 2023; amended at 47 Ill. Reg. 2227, effective February 1, 2023; amended at 47 Ill. Reg. 11426, effective July 11, 2023; amended at 47 Ill. Reg. 14801, effective October 6, 2023; amended at 48 Ill. Reg. 10170, effective June 25, 2024; amended at 50 Ill. Reg. 4131, effective March 2, 2026; amended at 50 Ill. Reg. 15524, effective October 9, 2026. SUBPART A: ILLINOIS COMMUNITY COLLEGE BOARD ADMINISTRATION Section 1501.102 Standing Advisory OrganizationsGroups a) Standing Advisory Organizations. The ICCB shall recognize the following organizations as advisory to the Board:Advisory Organizations. Independent organizations may be considered by the ICCB to be advisory upon petition to the State Board. Independent organizations so recognized by the ICCB as "advisory" will have the opportunity to bring matters before the ICCB during a regular ICCB meeting and will have an opportunity to provide advice to the ICCB on proposed rule and policy adoptions and matters of interest to community colleges. An advisory organization may have its recognition status withdrawn by action of the ICCB or by request of the organization. Advisory organization recognition may be granted by the ICCB at the request of an organization that meets the following criteria: 1) The Illinois Community College Trustees Association or its successor organization, as authorized under Section 3-55 of the Act;The organization exists independently of ICCB and any individual college; 2) The Adult Education and Family Literacy Advisory Council or its successor organization, as authorized under Section 2-12 of the Act; A primary purpose of the organization is to deal with matters of systemwide importance; and 3) A statewide organization representing community college presidents and chancellors, as designated by resolution of the State Board; and Representatives of Illinois community college districts are included as voting members of the organization. 4) A statewide organization representing community college faculty, as designated by resolution of the State Board. b) An independent association, organization, committee, or group whose primary purpose is to address matters of systemwide importance may be recognized as advisory to the ICCB upon adoption of a resolution by the State Board. The ICCB may withdraw an organization's advisory recognition by resolution, or an organization may voluntarily request withdrawal of its recognition. c) Advisory organizations be provided the opportunity to bring matters before the ICCB during a regular ICCB meeting and to provide comments to the ICCB on proposed rules and policy actions, and other matters affecting the community college system. d) Advisory Committees. Advisory committees to the ICCB may be authorized and appointed by the ICCB. Membership composition, scope, and terms of appointment shall be established at the time the committee is authorized of authorization. e) Student Advisory Committee (SAC). 1) Purpose. The purposes of the Student Advisory Committeethis committee are to: ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS A) Review proposed ICCB policies; B) Inform the ICCB of systemwide issues affectingthat impact the education and experience of community college students; and C) Select the ICCB Student Member. 2) Membership. Each member of the Student Advisory Committee shall be the nonvoting student member of the local district board of trustees. ForIn the case of multi-college districts, the district's student trustee of the district shall automatically servebe designated as the voting member for the individual college in which they are enrolledwhere he or she attends. If athe student trustee is unable tomember of the local district board of trustees cannot serve, or and, for colleges withinthat are part of a multi- college district not represented by the district's student trusteemember, the districtdistrict's president or chancellorchief executive officer may designate a student to serve as thea voting member. No community college shall have more than one voting member per college. The ICCB Student Member shallwill serve ex officio. 3) Officers. The Student Advisory Committee shall annually select the following officers from its membership to serve a one-year term: A) Chair, who shall preside over SAC meetings; B) Vice Chair, who shall assist the Chair, preside in the Chair's absence, and represent SAC on the IBHE Student Advisory Committee; and C) a Chair to conduct the meeting of the Committee; a Vice Chair to assist the Chair, to conduct the meeting if the Chair is absent, and to represent the SAC on the IBHE Student Advisory Committee; and a Recording Officer, who shallto record the minutes of all SAC meetings. 4) SAC Meetings. The Executive Director of ICCB, or designee, shall call SAC meetings as necessary and shall notify each local district board of trustees at least 30 days in advance of each meeting. 5) ICCB Meetings. AThe SAC report from the Student Advisory Committee mayshall be providedgiven at regular ICCB meetings. fd) Selection of ICCB Student Member. The SAC shallwill seek nominations for the ICCB Student Member from all Illinois public community colleges. EachA college district may submit one nominationcan nominate one candidate for this position. The nomination shall include: information such as personal information (name and address), number of credit hours (current and expected), college and community activities, resume, letters of reference, and rationale for desiring the position. 1) personal information (e.g., name and address); 2) current and anticipated credit hours; 3) a description of college and community activities; 4) resume; 5) letters of reference; and 6) a statement of interest. g) The ICCB Student Member shall be elected before June 1 by a majority vote of SAC members present, from among candidates who meet theall nominations who meet ICCB student membership requirements describedas delineated in subsection (he). he) Membership Requirements of ICCB Student Member. The ICCB Student Member shall be enrolled in an Illinois public community college for a minimum course load of six semester hours during both the fall and spring semesters, or equivalent for each term of his/her appointment. If the Student Member's course load of the ICCB Student Member falls below the required minimum credit hours, thethat member shall be replaced by a majority vote of the SAC members present at the next SAC meeting. if) Length of Term of ICCB Student Member. The ICCB Student Member shall serve for a one-year termterm of one year beginning on July 1 and endingexpiring on June 30. No ICCB Student Member shall serve for more than two terms. Service during a partial term shall not constitute a fullbe considered as one term. (Source: Amended at 50 Ill. Reg. 15524, effective October 9, 2026) Section 1501.116 Use, Security and Confidentiality of Data a) The ICCB and any entityentities accessing ICCB data shall comply with all applicable federal and State laws governingwhich regulate the privacy, and use of, and disclosure ofaccess to, shared data. (See, e.g., the Family Educational Rights and Privacy Act (20 U.S.C.USC 1232g); the Illinois School Student Records Act [105 ILCS 10]; the Data Processing Confidentiality Act [30 ILCS 585]; the Freedom of Information Act [5 ILCS 140]; Section 487 of the Higher Education Act of 1965, as amended (20 U.S.C.USC 1094)). b) ICCB data is confidential and shall not be used or shared for any purpose other than thosethat which is directly related to the internal operations of the ICCB or those expressly authorized under athat which is stipulated in an ICCB shared data agreement between the ICCB andwith another entity. Entities accessing ICCB data areshall be responsible for complying with allmeeting ICCB shared data agreement security procedures and protocols outlined in the applicable shared data agreement and in, pursuant to Section 1501.117, to protect the integrity of the data accessed, stored, transmitted, or received. c) Each college shall report any critical cybersecurity incident to the ICCB Executive Director within 24 hours of discovery. A cybersecurity incident is considered critical when it is severe in nature and results in significant operational disruption or damage at the institution, including but not limited to major infrastructure failures, loss of access to essential systems, or widespread compromise, exfiltration or exposure of data. d) Upon a receipt of a cybersecurity incident report, the ICCB shall immediately suspend the college's access to ICCB shared applications and data exchanges in order to prevent further propagation of the threat. Access shall be reinstated once the college provides evidence, acceptable to the ICCB, that the incident has been contained and that appropriate protections have been restored. (Source: Amended at 50 Ill. Reg. 15524, effective October 9, 2026) SUBPART B: LOCAL DISTRICT ADMINISTRATION Section 1501.201 Reporting Requirements Complete and accurate reports shall be submitted by the district/college to ICCB in accordance with ICCB requirements and on forms provided by ICCB, where applicable. Listed in this Section is the schedule of due dates indicating when items from the community colleges are due at the Illinois Community College Board Office: January 15 • annual financial statements and notice of publication (see Section 1501.506) January 31 • certificate of tax levy (see Section 1501.510(d)) February 1 • annual African American Employment Plan Survey (see Section 1501.308(b)) • annual Asian Employment Plan Survey (see Section 1501.308(b)) • annual Bilingual Needs and Bilingual Pay Survey (see Section 1501.308(b)) • annual Hispanic/Latino Employment Plan Survey (see Section 1501.308(b)) • annualAnnual Native American Employment Plan Survey (see Section 1501.308(b)) nd February 15 • spring semester (2 term) enrollment survey (see Section 1501.406(b)) March 1 • annual Underrepresented Groups Report (see Section 1501.406(c)) March 31 • policies for the award of academic credit for prior learning (see Section 1501.311(a)) June 15 • annual faculty and staff salary and benefits data (see Section 1501.308(a)) July 15 • annual faculty and staff salary and benefits data (see Section 1501.308(a)) • report of out-of-state extensions (see Section 1501.312(d)(4)) • annual noncredit course enrollment N1 (see Section 1501.406(d)) August 1 • annual student enrollment and completion data (see Section 1501.406(a)) • Resource Allocation and Management Plan (RAMP/CC) (see Section 1501.510(a)) • annual tuition and fees survey (see Section 510(e)) • facilitiesFacilities data (see Section 1501.607) September 1 • budget and tax survey (see Section 1501.510(c)) September 1 • program review report (see Section 1501.303(d)(7)) • program review listing (see Section 1501.303(d)(7)) • annual Student Identification data submission (see Section 1501.406(ef)) • annual report of student course information submission (see Section 1501.406(fg)) • budget and tax survey (see Section 1501.510(c)) October 1 • fall semester enrollment data (see Section 1501.406(a)) • fall semester enrollment survey (see Section 1501.406(b)) October 15 • annual student parent data and childcare center information (see Section 1501.406(g)) October 15 • fiscal year budget (see Section 1501.504) November 1 • summer graduate reporting (for the Integrated Postsecondary Education Data System Graduation Rate Survey) (see Section 1501.406(de)) • certificate of credit hour claims (see Section 1501.510(f)) November 15 • faculty, staff, and salary data (see Section 1501.308(a)) December 30 • institutional plan for scaling evidence-based developmental education reforms (see Section 1501.314(d)) • external audit (see Section 1501.503(a)) • annual instructional cost report (see Section 1501.510(c)) • unexpended special initiative grant funds return report (see Section 1501.519(d)) 30 days after • credit hour claims (see Section 1501.507(a)) the end of each term (Source: Amended at 50 Ill. Reg. 15524, effective October 9, 2026) SUBPART C: PROGRAMS Section 1501.308 Reporting Requirements A college shall submit the following specified items in a format prescribed by ICCB and according to the schedules indicated: ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS a) Annual salary data and basic characteristics, including but not limited to sex, date of birth, ethnic classification, highest degree earned, tenure status, and employment or teaching areas, of the faculty and staff employed by the college as of November 1 shall be submitted on or before November 15 of each year. Fiscal year data shall be submitted on or before JulyJune 15. b) An annual African American Employment Plan Survey, Asian Employment Plan Survey, Bilingual Needs and Bilingual Pay Survey, Hispanic/Latino Employment Plan Survey, and Native American Employment Plan Survey submitted on or before February 1. (See 5 ILCS 410.) (Source: Amended at 50 Ill. Reg. 15524, effective October 9, 2026) SUBPART D: STUDENTS Section 1501.406 Reporting Requirements A college shall submit the items listed in this Section in a format prescribed by ICCB and according to the schedules indicated. a) Basic characteristics, including sex, date of birth, ethnic classification, and instructional area of enrollment, of each student enrolled in all courses offered for credit during each term within the following schedule: 1) Students enrolled as of the end of the regular registration during the fall term shall be reported on or before October 1 of that year. 2) Students enrolled and/or completing a certificate or degree program during the fiscal year shall be reported on or before August 1. b) Student headcount and full-time equivalent enrollments as of the end of regular registration for fall and spring/winter terms within the following schedule: 1) Fall Term: On or before October 1 2) Spring Semester: On or before February 15 c) An annual report on underrepresented groups submitted on or before March 1. ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS cd) An annual noncredit course enrollment data submission (N1) on or before July 15. de) Summer graduate reporting (for the Integrated Postsecondary Educational Data System Graduation Rate Survey) submitted on or before November 1. ef) An annual Student Identification data submission on or before September 1. fg) An annual course submission on or before September 1. g) An annual report on student parents and child care center information pursuant to the Student Parent Data Collection Act [110 ILCS 149] on or before October 15. (Source: Amended at 50 Ill. Reg. 15524, effective October 9, 2026) SUBPART E: FINANCE Section 1501.503 Audits a) External Audits. 1) A copy of the annual external audit shall be submitted electronically to ICCB on or before December 30 following the close of the fiscal year. If the audit cannot be completed by this date, the district may submit a request for extension of time to the Executive Director on or before December 30 following the close of the fiscal year. This request shall be with an explanation of the circumstances that cause the report to be delayed, along with an estimated date for submission. 2) An audit report shall contain financial statements composed of the funds established in Section 1501.511, a comment on internal control, a comment on basis of accounting, uniform financial statements prepared using the modified accrual basis of accounting, a certificate of per capita costchargeback verification and a State grant compliance section that includes a schedule of enrollment data, a proof of enrollment data, a description of the process for verifying residency status, a schedule of the district equalized assessed valuation, schedules for the restricted/special initiative grants distributed by ICCB and received by the district in the manner and format established by ICCB, and a schedule of federal ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS financial assistance and related reports as prescribed by the federal Office of Management and Budget. 3) Each ICCB restricted or special initiatives grant shall verify that grant funds received by the district were expended in the manner designated by ICCB. ICCB shall designate allowable expenditures for each of the restricted or special initiatives grants to include, but not be limited to, salary and benefits, contractual services, materials, instructional and office equipment, staff development, and travel. The external audit shall include an auditor's report on compliance with State requirements, along with a balance sheet and a statement of revenues and expenditures based upon an understanding of the purpose of the grant, allowable expenditures, expenditure limitations, grant administrative standards, and transfer of funds, if applicable. b) Confirmation of ICCB Grants. To confirm district records, a district shall provide a copy of ICCB allocation of grants to its external auditor. External auditing firms can confirm allocations using the community college Operating Budget and Technical Appendix located on the ICCB website. (Source: Amended at 50 Ill. Reg. 15524, effective October 9, 2026) Section 1501.510 Reporting Requirements A college shall submit the items listed in this Section in a format prescribed by ICCB and according to the schedules indicated. a) Resource Allocation and Management Plan (RAMP) data by August 1 of each year. b) Annual Instruction Cost Report in a format prescribed by ICCB for the previous fiscal year by December 30 following the end of that fiscal year. c) A survey of local budget and tax extensions and collections by September 1 of each year. d) Certificate of Tax Levy by January 31 of each year. e) Annual tuition and fees survey by August 1 of each year. ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS f) Certificate of Credit Hour Claims by November 1 of each year. (Source: Amended at 50 Ill. Reg. 15524, effective October 9, 2026) SUBPART F: CAPITAL PROJECTS Section 1501.603 State -Funded Capital Projects a) Projects Eligible to Receive State Funds. State funds may be requested for capital projects, both those to be purchased and those to be constructed, as defined in this subsection (a). The funds shall be requested before construction and may include or consist of architectural and engineering fees associated with the project. These projects shall consist of: 1) Buildings, Additions, and/or Structures (including fixed equipment). Types of buildings that may be included are: A) Administration and student personnel services facilities; B) Central utility facilities; C) Classrooms; D) Fine and applied arts classrooms and laboratories; E) Libraries; F) Occupational technical, and semi-technical laboratories, shops and classrooms; G) Other structures used for the operation and maintenance of the campus; H) Physical education instructional facilities; I) Science laboratories and related science facilities; and J) Student areas appropriate to the needs of a commuter institution, ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS including food services, lounge areas, study areas, storage lockers, child care facilities, and facilities for student activities such as newspaper editing and student government. 2) Land. 3) Movable Equipment. 4) Utilities (those beyond a five-foot perimeter of buildings). 5) Remodeling or Rehabilitation of Existing Facilities. These projects include provision for: A) Access for students with disabilities; B) Emergency repairs (including construction defects/deficiencies); C) Energy conservation; and D) Programmatic changes. 6) Site Improvements. A) Clearance; B) Drainage; C) Earth movement; D) Finish grading, seeding, landscaping; E) Other work required to make land usable as a building site; F) Parking; and G) Streets and walkways. 7) Planning. A building project may be divided into sub-projects with planning funds (architect or engineering fees) requested for one fiscal year ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS and construction funds requested in a subsequent year. b) Application Criteria for New Construction Projects at the Primary Site. The acquisition of buildings/additions/structures through construction of new facilities or purchase of existing facilities includes planning, qualifying fixed and moveable equipment as necessary to support the new facility, land acquisition required for the facility, and any site improvements or utility work necessary to support the facility. In order for capital projects for new construction to be considered for State funding, the following requirements shall be met: 1) Certification of local board approval of the projects requested shall be provided. 2) Certification shall be provided that funds or credits are available to provide the local share of the cost of the projects in accordance with Articles IIIA and V of the Act. 3) Certification shall be provided that a suitable construction site is available. Suitability is determined through a site feasibility study and a Capital Development Board technical evaluation. The feasibility study shall address, at a minimum, the following: A) The location of the site in relation to geography and population of the entire district and in relation to sites of the district's other colleges; B) The impact on the surrounding environment, including the effect of increased traffic flow; C) Accessibility to the site by existing and planned highways and/or streets; D) Cost of development of the site in relation to topography, soil condition and utilities; E) Size of the proposed site in relation to projected student population (as determined by census data) and land cost; F) The number, location and characteristics (type of terrain, ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS geography, roadway access, and suitability of the site for building purposes) of alternative sites considered; and G) The location of the site in relation to existing institutions of higher education. 4) Requests for site acquisition shall include a local board of trustees authorization to purchase the site, a copy of the feasibility study, a local board of trustees resolution that local funds are available, a copy of the Capital Development Board evaluation, three appraisals of the property, and a written request for ICCB approval in addition to the information requested in the Resource Allocation and Management Plan/Community Colleges (RAMP/CC). 5) Evidence of need for the space requested shall be provided either on a general enrollment basis as specified in subsection (e)(1)(C) or a specific program need basis as specified in subsection (e)(1)(D). 6) The project shall be within the mission of a community college as set forth in Section 1-2(e) of the Act. c) Application Criteria for Remodeling and Rehabilitation Projects. Projects to remodel and rehabilitate a facility shall require submittal of the following: 1) An application on forms prescribed by ICCB; 2) Certification of local board approval of the projects requested; 3) Certification that funds or credits are available to provide the local share of the projects in accordance with Articles IIIA and V of the Act; 4) A summary detailing the effects of the remodeling on space usage (classrooms, laboratories, offices, etc.); and 5) A justification statement regarding the need to remodel. d) Application Criteria for Secondary Site Projects. Projects for the acquisition/construction of a new site and/or structure for purposes other than a primary site facility and projects for acquisition of sites and/or structures adjacent ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS to the primary site shall require submittal of the following: 1) A resolution by the local board of trustees stating that: A) Local funds or credits are available to provide the local share of the projects in accordance with Articles IIIA and V of the Act; and B) The programs offered have been approved by ICCB and Illinois Board of Higher Education (IBHE) or approval of these stated programs by those boards is pending. 2) Copies of at least two appraisals of the property. 3) Proof that the condition of the facility is not a threat to public safety. This shall include tests of structural integrity, asbestos, toxic materials, underground storage tanks, and other hazardous conditions. (Findings regarding the existence of these hazards shall not prevent the procurement of the site/structure but the knowledge of the hazardous condition and any costs incurred in correcting the condition shall be incorporated into the total cost of procuring the facility.) 4) Identification of the location of the site and its relationship to the main campus, community college facilities in contiguous districts, and other higher education facilities in contiguous districts. 5) Identification of all estimated costs associated with the purchase and any subsequent construction and/or rehabilitation of the site/structure. e) Site Purchase. Requests for State funds for land purchases not related to new facilities acquisition will be evaluated based on the need to support existing campus facilities and services. Requests must meet applicable criteria specified in subsection (b) for land purchases at the primary site or subsection (d) for secondary site projects. f) Utilities. Utilities projects (beyond a five-foot perimeter of buildings) not related to new facility acquisition will be evaluated based on the need to support existing campus facilities and services. ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS g) Site Improvements. Site improvements not related to new facilities acquisition will be evaluated in conjunction with the facilities to which they relate and other demonstrated need. h) Project Priority Criteria. All projects must meet requirements as stated in Sections 5-3 and 5-4 of the Act. A maximum of 100 points will be awarded for each submitted capital project. Capital project priorities will be established according to the following criteria: 1) Type of Space (10%). Priorities will be assigned to colleges based on the type of space to be constructed, purchased, improved, or remodeled (in priority order). In the case of site purchases, utilities, and site improvements not related to new facilities acquisition, priorities will be assigned based upon the type of space associated with the project. A) Instructional, study, office and student areas (all weighted equally): i) Instructional space, including basic classrooms, lecture halls, seminar rooms and other rooms used primarily for scheduled instruction, both credit and noncredit. These rooms may contain multimedia or telecommunications equipment. Space used as classroom service, that is, projection rooms, telecommunication control booths, closets, etc., are included (FICM Codes 110-115). Instructional space also includes laboratory facilities, both class and open, used for instructional purposes and service areas that serve as an extension of the activities of the laboratory (FICM Codes 210-255). ii) Study areas, including all library facilities, any rooms or areas used by individuals at their convenience, general learning labs, and any service areas necessary to support the activities of these rooms (FICM Codes 410-455). iii) Office facilities that provide work areas to support the academic, administrative, and service functions of the colleges. Also includes rooms such as student counseling rooms and testing areas, staff conference rooms, file rooms, and break rooms (FICM Codes 310-355). ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS iv) Student service areas include general use facilities such as child care facilities (FICM Codes 640 and 645), food service facilities (FICM Codes 630 and 635), lounge facilities (FICM Codes 650 and 655), merchandise areas such as bookstores, student supply stores, or ticket outlet services (FICM Codes 660 and 665), and rooms used for recreation and amusement (FICM Codes 670 and 675). Meeting rooms used by the institution or the general public for a variety of nonclass meetings also are included (FICM Codes 680 and 685). B) Support areas, including central administrative computer and telecommunications rooms, maintenance shops, garages, warehouses, and storage facilities (FICM Codes 710-765). C) Assembly areas, including theaters, auditoriums, arenas, exhibition rooms, and concert halls, used primarily for general presentations or performances (FICM Codes 610-625). Includes areas that serve as an extension of the activities in that facility. D) Physical education areas used for physical education instructional programs and intercollegiate and recreational activities. Includes areas such as gymnasiums, athletic courts, swimming pools, and other special use athletic facilities (FICM Codes 520, 523, and 525). (Does not include specific classrooms more appropriately classified under FICM Code series 100.) E) Special use facilities not included elsewhere, such as armory, armory services, media production services, clinics, etc. (FICM Codes 510, 515 and 530-590). 2) Core Campus Considerations (20%). Priorities will be assigned to colleges that do not have adequate core campus components in place. A core campus generally consists of classrooms, laboratories, student services, day care, learning resources/library, business and industry training services, and facilities to support high enrollment programmatic areas. 3) Space Criteria/Considerations (20%). Utilization of existing space will be calculated by annual full-time equivalent enrollment per net assignable square feet (NASF) of the most recently completed fiscal year. Priority will be assigned to those districts that have the highest utilization of owned space. 4) Program Considerations (20%). Consideration will be given to the need for special facilities based on the programs to be housed in the requested facilities. Priorities will be assigned so that the greater the need for special facilities, the higher the priority. Criteria evaluated for need will include (not in priority order), but not be limited to: A) Documented need as evidenced by the college's accountability and productivity reviews; B) Labor market demand for completers of the program (as indicated by current manpower data); C) Unavailability of special facilities needed for the program; and D) Other special needs or measures as described in the program justification statement submitted by the college with the project request. 5) College Ranking (10%). Priorities will be assigned to projects that are ranked as a high priority by the college. 6) Prior Commitment (10%). Additional consideration will be given to the project if it had previous ICCB approval for planning or construction or a commitment made through prior appropriations by the State. 7) Structural Considerations (5%). Additional consideration will be given for structural considerations (in priority order). A) Those projects that will reduce physical health and safety hazards to the student body and staff (e.g., structural defects/deficiencies, accessibility modifications); ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS B) Overall condition of space and/or other structural integrity considerations; C) Those projects that will result in financial and/or natural resource savings (energy conservation). 8) Local Resources (5%). Consideration will be given to districts that qualify for Equalization Grants (see Section 2-16.02 of the Act), have a high poverty level within the district, and have an economically disadvantaged student body. i) Changes in budget and/or scope to approved construction projects shall be submitted for approval according to the following criteria: 1) Changes in budget/scope totaling five percent or less of the approved project budget/scope shall be reconciled at the completion of the project and submitted to ICCB for information purposes. 2) When changes in the project budget/scope have reached five percent, any subsequent change modifying the budget/scope of the project shall require approval by the ICCB Executive Director, prior to expenditure of funds on the additional work. The criteria the ICCB Executive Director will use for approving changes in the project budget/scope will be the same as are listed in this Section. j) Construction Standards. The standards listed in this subsection (j) shall be applied in the design and construction of facilities. 1) Building Efficiency. Campuswide building efficiency should be at least 70 percent. However, individual buildings may be below this level if they are high-rise (four or more floors), include a large number of small classrooms and/or labs, or if a large portion of the building is designed for custodial or mechanical purposes to serve the entire campus. 2) Facilities Codes. All construction, remodeling and rehabilitation of facilities shall be in compliance with the following standards: A) All incorporations by reference refer to the standards on the date specified and do not include any additions or deletions subsequent ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS to the date specified: i) International Building Code, 2018 Edition (International Code Council, 4051 W. Flossmoor Rd., Country Club Hills, Illinois 60478-5795). ii) International Mechanical Code, 2018 Edition (International Code Council, 4051 W. Flossmoor Rd., Country Club Hills, Illinois 60478-5795). iii) National Electrical Code, NFPA 70, 2020 Edition (National Fire Protection Association, 1 Batterymarch Park, Quincy, Massachusetts 02169-7471). iv) National Fire Protection Association 101, Life Safety Code, 2018 Edition (National Fire Protection Association, 1 Batterymarch Park, Quincy, Massachusetts 02169-7471). B) Illinois administrative rules that are referenced in this Part are: i) Illinois Plumbing Code (77 Ill. Adm. Code 890). ii) Illinois Accessibility Code (71 Ill. Adm. Code 400) or the 2010 Americans with Disabilities Standards for Accessible Design (28 CFR 35 and 36), whichever is more stringent. iii) Fire Prevention and Safety (41 Ill. Adm. Code 100). iv) Illinois Energy Conservation Code (71 Ill. Adm. Code 600). C) Any local building codes that may be more restrictive than the codes listed in this subsection (jg)(2). 3) State of Illinois Building Related Requirements. To assist the architect in determining which statutes and rules might be applicable to a project, the Capital Development Board (CDB) has assembled ana Directory of Illinois Construction-Related Statutes and Rules Directory that lists statutory requirements relative to State construction. CDB also maintains ILLINOIS COMMUNITY COLLEGE BOARD NOTICE OF ADOPTED AMENDMENTS an Illinois Municipal Code Directora List of Codes Used Throughout the State of Illinois by City or County. Both resources are available on CDB's website (https://cdb.illinois.gov/business/codes/buildingcodesregulations.html http://www.illinois.gov/cdb/business/codes/Pages/BuildingCodesRegulati ons.aspx). (Source: Amended at 50 Ill. Reg. 15524, effective October 9, 2026) Section 1501.604 Locally Funded Capital Projects All locally funded capital projects shall meet the same codes or standards listed in Section 1501.603(jg)(2). (Source: Amended at 50 Ill. Reg. 15524, effective October 9, 2026) DEPARTMENT OF HEALTHCARE AND FAMILY SERVICES NOTICE OF ADOPTED AMENDMENT