in-20260930-IR-210260363FNA: RECORDS MANAGEMENT

TITLE 210 DEPARTMENT OF CORRECTION Notice of First Public Comment Period LSA Document #26-363 RECORDS MANAGEMENT PURPOSE OF NOTICE The Indiana Department of Correction (IDOC) is soliciting public comment on readopting rules at 210 IAC 1-6 concerning records management. ADDITIONAL DOCUMENTS Regulatory Analysis: 20260930-IR-210260363RAA Notice of Public Hearing: 20260930-IR-210260363PHA CITATIONS AFFECTED: 210 IAC 1-6 AUTHORITY: IC 11-8-5-2 OVERVIEW Basic Purpose and Background There is a continued need for 210 IAC 1-6 because IDOC must maintain a consistent, legally compliant system for classifying, storing, and releasing offender and juvenile records, as required by IC 11-8-5-2. The rule remains essential for protecting sensitive information, ensuring proper access for courts and authorized parties, and supporting accurate and secure records management across all facilities. Affected parties include IDOC records staff, judicial entities, authorized stakeholders, and members of the public seeking records. Readopting the rule without changes meets IC 4-22-2-19.5 by preserving an effective, low-cost framework that provides necessary safeguards and clear procedures without imposing new burdens. The implementation costs of the proposed rule are not expected to exceed the threshold set in IC 4-22-2-22.7(c)(6). For purposes of IC 4-22-2-28.1, small businesses affected by this rulemaking may contact the Small Business Regulatory Coordinator: For purposes of IC 4-22-2-28.1, the Small Business Ombudsman designated by IC 5-28-17-6 is: Resources available to regulated entities through the small business ombudsman include the ombudsman's duties stated in IC 5-28-17-6, specifically IC 5-28-17-6(9), investigating and attempting to resolve any matter regarding compliance by a small business with a law, rule, or policy administered by a state agency, either as a party to a proceeding or as a mediator. REQUEST FOR PUBLIC COMMENT IDOC is soliciting public comment on the proposed rule. Comments may be submitted in one of the following ways: COMMENT PERIOD DEADLINE All comments must be postmarked or time-stamped not later than October 30, 2026. The rule, Regulatory Analysis, appendices referenced in the Regulatory Analysis, and materials incorporated by reference (if applicable) are on file at the Indiana Department of Correction, Legal Office, 302 West Washington Street, Room E-334, Indianapolis, Indiana and are available for public inspection. Copies of the rule, Regulatory Analysis, and appendices referenced in the Regulatory Analysis are available at the Department of Correction office. If IDOC does not receive substantive comments during the public comment period or public hearing, the rule may be adopted with text that is the same as or does not substantially differ from the text of the proposed rule published in this notice. PROPOSED RULE Documents Incorporated by Reference: None Received by Publisher Small Business Regulatory Coordinator: Anna Quick, Chief Legal Officer, Indiana Department of Correction, 302 West Washington Street, Indianapolis, IN 46204, (317) 233-3645, anquick@idoc.in.gov