Fire Prevention and Building Safety Commission Docket 260315 Other

in-20260916-IR-675260315NRA: FIRE PREVENTION AND BUILDING SAFETY COMMISSION

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Summary

ADOPTED BY: Indiana Department of Homeland Security - Elevators and Amusement Rides Section This policy outlines what the Indiana Department of Homeland Security (IDHS) requires regarding the location of elevator documentation for machine room-less elevators (MRLs). For the purposes of this policy, "elevator documentation" is defined as the documentation required to be maintained under ASME A17.1-2007 Sections 8.6.1.2 (Maintenance Control Program), 8.6.1.6.3 (Wiring Diagrams), and 8.6.1.4 (Maintenance Records). A policy outlining the location of elevator documentation is necessary to ensure the safety of elevator passengers, inspectors, and maintenance personnel. The current Indiana Elevator Code requires elevator documentation to be available in the machine room. However, an MRL does not have a machine room. Therefore, this policy is necessary to address the storage of documentation for an MRL. Practices such as storing elevator documentation on the top of a car have the potential to create safety and fire risks. This policy seeks to outline a non-burdensome set of requirements to store documentation in a safe and readily available location. It is the policy of IDHS that elevator documentation for an MRL be stored in a securely locked container that is clearly marked to indicate that it contains elevator documentation. The container shall be stored onsite in a locked electrical or maintenance room. Alternatively, the owner may mount the container next to the inspection...

The agency’s own summary, as published.

The rule, in full

305 words as published, September 16, 2026. View the original →

FIRE PREVENTION AND BUILDING SAFETY COMMISSION Department of Homeland Security NONRULE POLICY DOCUMENT TITLE: Location of Elevator Documentation DOCUMENT #: 2026-2-DHS DATE ISSUED: September 16, 2026 ADOPTED BY: Indiana Department of Homeland Security - Elevators and Amusement Rides Section OVERVIEW This policy outlines what the Indiana Department of Homeland Security (IDHS) requires regarding the location of elevator documentation for machine room-less elevators (MRLs). For the purposes of this policy, "elevator documentation" is defined as the documentation required to be maintained under ASME A17.1-2007 Sections 8.6.1.2 (Maintenance Control Program), 8.6.1.6.3 (Wiring Diagrams), and 8.6.1.4 (Maintenance Records). BACKGROUND A policy outlining the location of elevator documentation is necessary to ensure the safety of elevator passengers, inspectors, and maintenance personnel. The current Indiana Elevator Code requires elevator documentation to be available in the machine room. However, an MRL does not have a machine room. Therefore, this policy is necessary to address the storage of documentation for an MRL. Practices such as storing elevator documentation on the top of a car have the potential to create safety and fire risks. This policy seeks to outline a non-burdensome set of requirements to store documentation in a safe and readily available location. POLICY It is the policy of IDHS that elevator documentation for an MRL be stored in a securely locked container that is clearly marked to indicate that it contains elevator documentation. The container shall be stored onsite in a locked electrical or maintenance room. Alternatively, the owner may mount the container next to the inspection station. A key to the elevator documentation container and/or the locked electrical or maintenance room shall be maintained in the elevator key box. A note shall be maintained in the elevator key box that clearly states the location of the container and/or the locked room where the container is stored. Replaces Policy Document: New

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