A4587 —

A4587 1RASL [FirstStatement Reprint]11/18/19 ASSEMBLY STATE AND LOCAL GOVERNMENT COMMITTEE   STATEMENT TO   ASSEMBLY, No.

4587 STATE  OFwith NEWcommittee JERSEYamendments 218th  LEGISLATURESTATE INTRODUCEDOF OCTOBERNEW 15,JERSEY 2018    DATED: Sponsored by:

Assemblywoman  NOVEMBER SHAVONDA18, E.2019         The Assembly State and Local Government Committee reports favorably and with committee amendments Assembly Bill No.

SUMTER4587. District 35 (Bergen and Passaic) Assemblywoman  VERLINA REYNOLDS-JACKSON District 15 (Hunterdon and Mercer)         SYNOPSIS      Establishes database with certain information about individuals elected to public office in this State.

       CURRENTThis VERSIONbill, OFas TEXTamended,     establishes Asin reportedthe byDivision of Elections in the AssemblyDepartment of State anda Localdatabase Governmentcontaining Committeethe oncontact Novemberinformation 18,for 2019,certain withelected amendments.public official in this State, including the gender identity or expression and race of the elected public official.

       AnAs Actamended, establishingthe abill databaseprovides withthat certainno informationlater aboutthan individualsthe 21st day after an individual has been certified as elected to any elective public office in this StateState, andthe supplementingofficer chapterresponsible 3under ofthe Titlestatutes 19for ofissuing certificates to successful candidates is to transmit to the Revisedindividual Statutes.a form for completion that records:

 1)     the Beindividual’s Itcontact Enactedinformation, byincluding full name, and the Senatemailing address, telephone number, and Generale-mail Assemblyaddress of the Stateindividual’s ofpublic Newoffice, Jersey:if any;

 2)       1.   a.     There shall be established in the Division of Elections in the Department of State a database containing the contact information for every elected public official in this State, including the gender 1identityidentity or expression1expression; and race of the elected public official.

      b.   No later than the 1[seventh] 21st1 day after an individual has been certified as elected to an elective public office in this State, including an individual selected to fill a vacancy in an elective  public office for the remainder of a term, the 1[division] officer responsible for issuing the certificate to each successful candidate as provided by R.S.19:20-5, R.S.19:20-9, and R.S.19:22-61 shall transmit to the individual a form, developed by the Secretary of State, for completion that records:

1) the individual’s contact information, including full name, and the mailing address, telephone number, and e-mail address of the individual’s elective public office, if any;

2) gender 1identity or expression1;

      The division shallis coordinateto withuse the clerksinformation offrom each county 1[, the secretaryforms ofto eachestablish Typeseparate IIdatabases regionalof andinformation municipalon schoolelected district,individuals, andwith theat secretaryleast ofone eachdatabase specialsorted districtby ingender whichidentity electionsor areexpression held] and municipality1at toleast 1[insure]one ensure1sorted thatby therace. form is transmitted to individuals elected to public offices in those 1[instrumentalities] counties and municipalities, respectively1.

      EachThe completedinformation formin shalleach bedatabase transmittedwould tobe thereviewed 1[division]and officerupdated responsibleby for issuing the certificateappropriate toofficer eachon successfula candidateregular asbasis, providedbut bynot R.S.19:20-5,less R.S.19:20-9,than annually, and R.S.19:22-61is byto thebe electedmade individualavailable byto mailthe orpublic electronicat meansa noconvenient laterlocation thanon the 10thwebsite dayof following the receiptdivision. thereof.

      c.   The divisionbill, shallas useamended, thewould informationnot fromapply theto formselected receivedpublic pursuantofficials toin subsectiona b.special district, on a board of education, or on a board of fire commissioners.

ofThus, thisonly section, to establish separate databases of information on elected individuals,public withofficials at leastthe oneState, databasecounty, sorted by gender 1identity or expression1 and atmunicipal leastlevels oneare sortedincluded byin race.the database.

  COMMITTEE AMENDMENTS       The informationcommittee inamended eachthe databasebill shallto: be:

1)·       reviewedspecify andthat updated by the 1[division]information officerregarding responsiblegender forthat issuingis therequired certificate to eachbe successfulincluded candidate as provided by the provisions in R.S.19:20-5, R.S.19:20-9, and R.S.19:22-61 on a regular basis, but not less than annually 1[, with the assistancecontact andinformation cooperation of theeach countypublic clerks,official schoolis board secretaries in Type II districts, and the secretariesperson’s ofgender specialidentity districtsor inexpression; which elections are held]1;

and·       2)exempt availableindividuals toserving thein publicelected atpositions in a convenientspecial locationdistrict, on a board of education, or on a board of fire commissioners from the websitedatabase of contact information for elected public officials established by the division.bill.

     Thus, 1d.  only The provisions of this section shall not apply to an individual elected topublic aofficials positionat in a special district, on a board of education, or on a board of fire commissioners.1         2.   This act shall take effect 1[90] 1801 days following the dateState, ofcounty, enactment, but the Secretary of State and themunicipal Divisionlevels ofare Electionsincluded shall take such action in advancethe ofdatabase; that date as may be appropriate.

·       clarify that municipal clerks will coordinate with the Division of Elections to transmit the form requesting contact information to elected public officials in municipalities;

·       provide that the form transmitted to the elected official requesting contact information must be transmitted by the 21st day after that person has been certified as elected, rather than the seventh day;

·       provide that the officer responsible under the statutes for issuing certificates to successful candidates will be the person who transmits and collects the form requesting contact information;

and ·       remove the provision requiring county clerks to assist in reviewing and updating the information in the database.