SB 906 — Fleet Management

Florida Senate - 2022 CS for SB 906 By Senatorthe BrandesCommittee 24-00550-22on 2022906__Transportation; A bill to be entitled An act relating to fleet management;

and Senator Brandes 596-02631-22 2022906c1 A bill to be entitled An act relating to fleet management;

requiringcreating the departmentFleet toOperations create,Management administer,Pilot andProgram maintainwithin a centralized management system for the motordepartment; vehicle fleet, maintenance facilities, and fuel depots;

requiringproviding the departmentpurpose toof consolidate the managementpilot ofprogram; existing state-owned motor vehicles, maintenance facilities, fuel depots, and certain full-time equivalent and other-personal-services positions;

requiringspecifying stateexcluded agenciesvehicles; and state universities to provide certain information requested by the department;

requiring the department to contractadminister withthe apilot vendorprogram; or contractor for a specified purpose;

requiring datathe relatingdepartment to suchcompetitively procure and contract towith bea storedvendor inor atcontractor leastfor oneprivatizing commonstate- formatowned approvedmotor byvehicles, themotor department;vehicle acquisitions and disposition, maintenance facilities, and fuel operations for state entities;

providingrequiring that such datacontract remainsbe thecompetitively propertybid ofat thespecified department;intervals;

specifyingproviding requirements for motordata vehicle-monitoringrelating hardwareto installedthe incontract aand state-ownedfor motorcertain vehicle;vehicle-monitoring hardware;

providingrequiring anthe effectivedepartment date.to established a specified baseline of costs for each selected state entity;

Pagespecifying 1requirements offor 3the CODING:department and state entities in implementing the pilot program by specified dates;

requiring the department to submit an annual report to the Governor and the Legislature;

authorizing the termination or acceleration of the Page 1 of 6 CODING:

Florida Senate - 2022 CS for SB 906 24-00550-22596-02631-22 2022906__2022906c1 Bepilot Itprogram Enactedunder bycertain thecircumstances; Legislature of the State of Florida:

providing an effective date.

Be It Enacted by the Legislature of the State of Florida:

SectionPage 2.2 of 6 CODING:

Centralized fleet and fleet operations management.— (1) The Department of Management Services shall create, Page 2 of 3 CODING:

Florida Senate - 2022 SBCS 906 24-00550-22 2022906__ administer, and maintain a centralized management system for theSB fleet906 of596-02631-22 state-owned2022906c1 motorSection vehicles,2. maintenance facilities, and fuel depots.

(2)Fleet TheOperations Department of Management ServicesPilot shallProgram.— consolidate(1) underThere ais centralizedcreated systemwithin the managementDepartment of existingManagement state-Services ownedthe motorFleet vehicles,Operations maintenanceManagement facilities,Pilot fuelProgram. depots, and any full-time equivalent and other-personal-services positions assigned to operate and maintain each state-owned maintenance facility and fuel depot.

(3)The Eachpurpose stateof agencythe andpilot stateprogram universityis shallto provideassess anythe informationpotential requestedfor bycost thesavings Departmentthrough ofa Managementcontract Serviceswith necessarya forvendor consolidatingor undercontractor thefor centralizedprivatizing system the management ofand existingoperation of state-owned motor vehicles, maintenancemotor facilities,vehicle fuelacquisitions depots, and anydisposition, full-time equivalent and other-personal-services positions assigned to operate and maintain each state-owned maintenance facilityfacilities, and fuel depot.operations.

The pilot program may not include any vehicle designated for law enforcement purposes unless requested by the agency.

(2) The Department of Management Services shall administer the Fleet Operations Management Pilot Program.

The Department of Management Services shall competitively procure and contract with a vendor or contractor for privatizing state-owned motor vehicles, motor vehicle acquisitions and disposition, maintenance facilities, and fuel operations for selected state entities.

Any contract with a vendor or contractor for the pilot program must be competitively bid every 5 years.

Any data that relates to the contract must be stored in at least one common format approved by the Department of Management Services, and such data remains the property of the Department of Management Services.

Any vehicle-monitoring hardware installed in a state- owned motor vehicle must be commercially available and may not be proprietary to the vendor or contractor.

(3) For each state entity selected by the Department of Management Services for inclusion in the pilot program, the Department of Management Services shall establish an average baseline of costs associated with state-owned motor vehicles, motor vehicle acquisitions and disposition, maintenance Page 3 of 6 CODING:

Words stricken are deletions;

words underlined are additions.

Florida Senate - 2022 CS for SB 906 596-02631-22 2022906c1 facilities, and fuel operations using the previous 3 fiscal years for the state entity.

(4) By October 1, 2023, the Department of Management Services and three state entities selected by the Department of Management Services, which shall have a combined total vehicle fleet size of at least 5,000 vehicles, shall use the competitively procured contract selected by the Department of Management Services for privatizing the management and operation of state-owned motor vehicles, motor vehicle acquisitions and disposition, maintenance facilities, and fuel operations.

Each state entity selected shall provide any information requested by the Department of Management Services necessary for privatizing the management of existing state-owned motor vehicles, motor vehicle acquisitions and disposition, maintenance facilities, fuel operations, and any full-time equivalent and other- personal-services positions assigned to operate and maintain each state-owned maintenance facility and fuel operation.

(5) By October 1, 2024, the Department of Management Services shall select 10 additional state entities who shall use the competitively procured contract selected by the Department of Management Services for privatizing the management and operation of state-owned motor vehicles, motor vehicle acquisitions and disposition, maintenance facilities, and fuel operations.

Each state entity selected shall provide any information requested by the Department of Management Services necessary for privatizing the management of existing state-owned motor vehicles, motor vehicle acquisitions and disposition, maintenance facilities, fuel operations, and any full-time equivalent and other-personal-services positions assigned to Page 4 of 6 CODING:

Words stricken are deletions;

words underlined are additions.

Florida Senate - 2022 CS for SB 906 596-02631-22 2022906c1 operate and maintain each state-owned maintenance facility and fuel operation.

(6) By October 1, 2025, the Department of Management Services shall direct all state entities to use the competitively procured contract selected by the Department of Management Services for privatizing the management and operation of state-owned motor vehicles, motor vehicle acquisitions and disposition, maintenance facilities, and fuel operations.

Each state entity shall provide any information requested by the Department of Management Services necessary for privatizing the management of existing state-owned motor vehicles, motor vehicle acquisitions and disposition, maintenance facilities, fuel operations, and any full-time equivalent and other-personal- services positions assigned to operate and maintain each state- owned maintenance facility and fuel operation.