B 26-0652 — Modification Nos. M03 and M04 to Contract No. DCPL-2022-C-0027C with Ingram Library Services, LLC Approval and Payment Authorization Emergency Act of 2026

$1,100,000.00 DC Council Approval No.

CA24-0679 Option Period 1 Amount:

$1,200,000.00 DC Council Approval No.

CA25-0360 ___________________________________________________th_________________________ DC Public Library | 901 G Street, NW4 Floor, Washington DC 20001 Telephone (202) 727-1101 | dclibrary.org Explanation of difference from base period (if applicable):

This is an IDIQ contract so each year, the volume of books and materials required by the District varies.

Option Period 2 Amount:

$950,000.00 Explanation of difference from base period (if applicable):

This is an IDIQ contract so each year, the volume of books and materials required by the District varies.

Option Period 3 Amount:

$950,000.00 Explanation of difference from base period (if applicable):

This is an IDIQ contract so each year, the volume of books and materials required by the District varies.

For this current option year, DCPL is increasing the total amount by $250,000.00 from $950,000.00 to $1,200,000.00.

Option Period 4 Amount:

$1,100,000.00 Explanation of difference from base period (if applicable):

This is an IDIQ contract so each year, the volume of books and materials required by the District varies.

(C) The goods or services to be provided, the methods of delivering goods or services, and any significant program changes reflected in the proposed contract:

The Contractor shall furnish and deliver books, materials, and selected services as needed for DCPL and as requested by authorized DC Public Schools (DCPS) officials.

(D) The selection process, including the number of offerors, the evaluation criteria, and the evaluation results, including price, technical or quality, and past performance components:

On March 16, 2022, DCPL requested a waiver from the Department of Small and Local Business Development (DSLBD) of the 35% set-aside subcontracting requirement for Request for Proposal (RFP) No.

DCPL-2022-R-0027.

On April 5, 2022, DCPL received approved Waiver No.

WR-3805 from DSLBD.

This approval is effective throughout the duration of the resulting contract/s which includes the base year and option periods.

On April 14, 2022, DCPL issued the RFP in the open market for multiple contractors to furnish and deliver processed shelf-ready books, print and digital content, materials, and selected services to DCPL and DCPS an as-needed basis.

On October 21, 2022, DCPL awarded Contract No.

DCPL-2022-C-0027C to Ingram Library Services, one of the eight contract awardees, in a not-to-exceed amount of $1,100,000.00 for the base year.

Since then, DCPL exercised the option years.

See recap below:

Base Period Amount:

$1,100,000.00 Period:

October 21, 2022, through September 30, 2023 DC Council Approval No.

CA24-0679 issued on October 15, 2022 Option Year One Amount:

$1,200,000.00 Period:

October 1, 2023, through September 30, 2024 DC Council Approval No.

CA25-0360 issued on September 3, 2023 Option Year Two Amount:

$950,000.00 Period:

October 1, 2024, through September 30, 2025 Option Year Three Amount:

$950,000.00 Period:

October 1, 2025, through September 30, 2026 Due to the closure of operations of one of the awarded contractors at the beginning of the ensure continuity of purchasing and timely fulfillment of materials systemwide.

Furthermore, the Southeast Neighborhood Library is scheduled to open in August which requires their own collection of books and materials.

As one of the primary full-service library materials providers, Ingram has to absorb a substantial portion of this necessary reallocation to meet DCPL requirements.

Council approval is hereby sought for Contract Modification No.

M04 increasing the contract amount for Option Year Three by $250,000 from $950,000 to $1,200,000.

This is a tipping action therefore Council approval is required.

(E) A description of any bid protest related to the award of the contract, including whether the protest was resolved through litigation, withdrawal of the protest by the protestor, or voluntary corrective action by the District.

Include the identity of the protestor, the grounds alleged in the protest, and any deficiencies identified by the District as a result of the protest:

None (F) A description of any other contracts the proposed contractor is currently seeking or holds with the District:

Currently, Ingram Library Services, LLC has no other contract with the District.

(G) The background and qualifications of the proposed contractor, including its organization, financial stability, personnel, and performance on past or current government or private sector contracts with requirements similar to those of the proposed contract:

Ingram Library Services, LLC, a subsidiary of Ingram Content Group Company, offers a offers a full range of content with a wide range of collection development, processing, and cataloging services.

The Contractor which started in 1998, has 25 offices and distribution centers globally.

The Contractor has the financial resources adequate to perform the contract and the ability to obtain them, as evidenced by its Duns and Bradstreet Information Report dated February 10, 2026 showing a $14.8M annual sales.

They serve a long list of public libraries in the country to include Chicago, New York, Seattle and Denver.

In addition, Ingram February 10, 2026 indicates that the Contractor has complied with all of the filing requirements of the District tax laws and DCPL has no information to the contrary.

(H) A summary of the subcontracting plan required under section 2346 of the Small, Local, and Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended, D.C.

Official Code § 2-218.01 et seq certification that the subcontracting plan meets the minimum requirements of the Act and the dollar volume of the portion of the contract to be subcontracted, expressed both in total dollars and as a percentage of the total contract amount:

Subcontracting plan is not required for this contract.

On April 5, 2022, DSLBD approved -3805) for Request for Proposal No.

DCPL-2022-R-0027 prior to its issuance.

In accordance with Office of the Attorney General approved waiver covers the life of the resulting contract which includes the base year and option years.

(I) Performance standards and the expected outcome of the proposed contract:

The Contractor shall furnish and deliver books, materials, and selected services in accordance with the terms and conditions of the contract.

The performance standard is 100% delivery of all goods and services to the satisfaction of DCPL and DCPS.

(J) The amount and date of any expenditure of funds by the District pursuant to the contract prior to its submission to the Council for approval:

PO Number PO Amount PO Balance Used as of 03/11/26 PO731702-V2 $950,000.00 $571,342.23 $378,657.77 (K) A certification that the proposed contract is within the appropriated budget authority for the agency for the fiscal year and is consistent with the financial plan and budget adopted in accordance with D.C.

Official Code §§ 47-392.01 and 47-392.02:

The Office of the Chief Financial Officer has certified that there is sufficient funding for the proposed contract modification.

(L) A certification that the contract is legally sufficient, including whether the proposed contractor has any pending legal claims against the District:

legally sufficient.

The proposed contractor has no pending legal claims against the District.

(M) A certification that Citywide Clean Hands database indicates that the proposed contractor is current with its District taxes.

If the Citywide Clean Hands Database indicates that the proposed contractor is not current with its District taxes, either:

(1) a certification that the contractor has worked out and is current with a payment schedule approved by the District;

or (2) a certification that the contractor will be current with its District taxes after the District recovers any outstanding debt as provided under D.C.

Official Code § 2-353.01(b):

A certification has been issued by the Citywide Clean Hands database indicates that the proposed contractor is current with its District taxes.

(N) A certification from the proposed contractor that it is current with its federal taxes, or has worked out and is current with a payment schedule approved by the federal government:

The proposed contractor self-certified that they are current with federal taxes.

(O) A certification that the proposed contractor has been determined not to violate section 334a of the Board of Ethics and Government Accountability Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C.

Official Code § 1- 1163.34a;

and (2) A certification from the proposed contractor that it currently is not and will not be in violation of section 334a of the Board of Ethics and Government Accountability Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C.

Official Code § 1-1163.34a:

The proposed contractor self-certified that they did not and will not violate section 334a of the Board of Ethics and Government Accountability Establishment and Comprehensive Ethics Reform Amendment Act of 2011, D.C.

Official Code § 1-1163.34a.

(P) The status of the proposed contractor as a certified local, small, or disadvantaged business enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended;

D.C.

Official Code § 2-218.01 et seq.:

The Contractor is not a certified Small Business Enterprise (SBE) by the Department of Small and Local Business Development.

(Q) Other aspects of the proposed contract that the Chief Procurement Officer considers significant:

None (R) A statement indicating whether the proposed contractor is currently debarred from providing services or goods to the District or federal government, the dates of the debarment, and the reasons for debarment:

The proposed contractor is not debarred or excluded from providing services to the District and federal governments.

(S) any determination and findings made under D.C.

Official Code § 2-352.05 (privatization contracts):

None (T) Where the contract, and any amendments or modifications, if executed, will be made available online:

The proposed contract modification, if approved, will be posted on the DCPL website at:

https://www.dclibrary.org/about/contractawards (U) Where the original solicitation, and any amendments or modifications, will be made available online:

The original solicitation and amendments are posted on the DCPL website at:

https://www.dclibrary.org/about-us/contracts-and-procurement#storyTab D e GOVERNMENTOFTHEDISTRICTOFCOLUMBIA DC uliciray Office ofGeneral Counsel MEMORANDUM, TO:

ToniaHrrsn-ames Drcor,fieofrourmet FROM:

J.KeviInyre GnealCusel DATE:

March,2026 SUBJECT:

LgalufiinyRevieoroos,aeias,ndeecedevcs needed forDCPL andrequested by DCPS C O N T R A Ingram Library Services,LLC CONTRACT NO:

— DCPL-2022-C-0027C PERIOD O F P E R F O R M A N C E :

October 1,2025 through September 30, 2026 T O T A L C O N T R A$1,200,000 (Option Year Three) TYPE OF CONTRACT:

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FY 2026 CertificationofFunding Availability for$1,200,000 to support theDC Public LibraryContractNo.

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GOVERNMENT OF THE DISTRICT OF COLUMBIA Office of Procurement MEMORANDUM TO THE FILE FROM:

Tornia Harrison-Samuels Contracting Officer SUBJECT:

Books, Materials and Selected Services (Option Year Three) PROPOSED CONTRACTOR:

Ingram Library Services, LLC Contract No.

DCPL-2022-C-0027C Contract Modification No.

M04 DATE:

March 27, 2026 Pursuant to Title 19, Section 4375.4 of the District of Columbia Public Library Procurement Regulations, the subject proposed contract modification was transmitted to the Board of Library Trustees, Contracts Review Committee for review on March 20, 2026, and approved on March 26, 2026.

_______________________________________________th_____________________________ DC Public Library | 901 G Street, NW – 4oor, Washington DC 20001 Telephone (202) 727-1101 | dclibrary.org 1.

Contract Number Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT DCPL-2022-C-0027C 1 2 2.

Amendment/Modification Number 3.

Effective Date 4.

Requisition/Purchase Request No.

5.

Caption:

M03 10/1/2025 See Block 14.

6.

Issued By:

Code 7.

Administered By (If other than line 6) DISTRICT OF COLUMBIA PUBLIC LIBRARY Lunden Gillespie, Interim Collections Director Office of Procurement District of Columbia Public Library Department of Collections G Street NW, 4th Floor 901 G Street, NW Washington, DC 20001 Washington, DC 20001 Email:

lunden.gillespie@dc.gov 8.

Name and Address of Contractor (No.

Street, city, country, state and ZIP Code) 9A.

Amendment of Solicitation No.

Ingram Library Services LLC 9B.

Dated:

Ingram Blvd.

La Vergne, TN 37086-1986 10A.

Modification of Contract/Order No.

ATTN:

Pamela Smith, Vice President & General Manager DCPL-2022-C-0027C Email:

ilsbids@ingramcontent.com 10B.

Dated (See Item 13) Code Facility 10/15/2022 11.

THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth in Item 14.

The hour and date specified for receipt of Offis extended.

is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copy of the amendment:

(b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or fax which includes a reference to the solicitation and amendment number.

FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12.

Accounting and Appropriation Data (If Required) 13.

THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO.

AS DESCRIBED IN ITEM 14 A.

This change order is issued pursuant to:

(Specify Authority) The changes set forth in Item 14 are made in the contract/order no.

in item 10A.

B.

The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation date, etc.) set forth in item 14, pursuant to the authority of 27 CRM, Chapter 36, Section 3605.1c C.

This supplemental agreement is entered into pursuant to authority of:

X D.

Other (Specify type of modification and authority) Title 19 DCMR, Chapter 43, Section §4362:

Options E.

IMPORTANT:

Contractor X is not, is required to sign this document and return copies to the issuing office.

14.

Description of amendment/modification Caption:

Books, Materials and Selected Services 1.

In accordance with Article 5 Term of Contract and, Section 5.2 Option to Extend the Term of the Contract, DCPL hereby exercises its option to extend the term of the contract from October 1, 2025 through September 30, 2026.

(OPTION YEAR THREE) 2.

The maximum ordering limitation is $950,000.00 per year.

3.

Department of Labor Wage Determination No.

2015-4281, Revision No.

34, Dated 7/08/2025 is incorporated and made a part of the contract.

(ATTACHMENT A) Except as provided herein, all terms and conditions of the document referenced in Item (9A or 10A) remain unchanged and in full force and effect 15A.

Name and Title of Signer (Type or print) 16A.

Name of Contracting Officer Tornia Harrison-Samuels 15B.

Name of Contractor 15C.

Date Signed 16B.

District of Columbia 16C.

Date Signed (Signature of person authorized to sign) (Signature of Contracting Officer)5 AMENDMENT OF SOLICITATION MODIFICATION OF CONTRACT (Continuation) CONTRACT NO.

DCPL-2022-C-0027C MODIFICATION NO.

M03 PAGE 2 of 2 4.

The 2025 Living Wage Notice and Fact Sheet are incorporated and made a part of the contract.

(ATTACHMENT B) 5.

All other terms and conditions remain unchanged.

RECAP BASE YEAR October 15, 2022, through September 30, 2023 NTE $950,000.00 OPTION YEAR ONE Modification M01 October 1, 2023, through September 30, 2024 NTE $950,000.00 OPTION YEAR TWO Modification M02 October 1, 2024, through September 30, 2025 NTE $950,000.00 OPTION YEAR THREE Modification M03 October 1, 2025, through September 30, 2026 NTE $950,000.00 AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT_| DCPL-2021-C-[127c_ .mndeUMdctinNmbr| .fcieae 4euso’Prhseeusto.

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