HB 2285 — counties; purchases; local dealers

HB2285 - 531R - IH Ver       REFERENCEHouse TITLE:Engrossed       State of Arizona House of Representatives Fifty-third Legislature First Regular Session     HOUSE BILL 2285       AN ACT   Amending Section 11-254.01, Arizona Revised Statutes;

counties;

purchases;

local dealers       State of Arizona House of Representatives Fifty-third Legislature First Regular Session     HB 2285   Introduced by Representative Barton     AN ACT   Amending Section 11-254.01, Arizona Revised Statutes;

buildings;buildings A.  All purchases of supplies, materials, equipment and contractual services, except professional services, made by the county and having an estimated cost in excess of ten thousand dollars per transaction, or the aggregate dollar amount provided for in section 41-2535, if pursuant to section 41-2501, subsection C the board of supervisors adopts the aggregate dollar amount, shall be based on sealed, competitive bids.  The county purchasing agent shall make the awards on board of supervisors approval.  The invitation for bids and specifications must be issued in sufficient time before the purchase is made and in sufficient detail to permit free competition.  Notice of the invitation for bids shall be published in a newspaper in accordance with title 39, chapter 2 unless the board of supervisors, by at least a two-thirds vote of its membership, determines that an emergency exists requiring immediate action to protect the public health or safety.  Copies of the invitation and specifications shall be supplied to and bids shall be solicited from qualified sources consistent with the item to be purchased as determined by the county purchasing agent, including all qualified suppliers who that before the issuance of the invitation notify the purchasing department in writing that they desire to bid on materials, supplies, equipment or contractual services.

definitionB.  Bids A.  Allshall purchasesbe ofopened supplies,publicly materials,at equipment and contractual services, except professional services, made by the countytime and havingplace anstated estimated cost in excess of ten thousand dollars per transaction, or the aggregateinvitation.  On dollar amount provided for in section 41-2535, if pursuant to section 41-2501, subsection C the board ofapproval, supervisors adopts the aggregate dollar amount, shall be based on sealed, competitive bids.  The county purchasing agent shall make the awards onwith boardreasonable ofpromptness supervisorsby approval.  Thegiving invitationwritten fornotice bidsto and specifications must be issued in sufficient time before the purchaseresponsible isbidder madewhose andbid inconforms sufficient detail to permit free competition.  Notice of the invitation forand bidswhose shallbid beis published in a newspaper in accordance with title 39, chapter 2 unless the boardmost ofadvantageous supervisors, by at least a two-thirds vote of its membership, determines that an emergency exists requiring immediate action to protect the publiccounty healthconcerning orprice, safety.  Copiesconformity ofto the invitation and specifications shall be supplied to and bidsother shallfactors.  The beboard solicitedmay fromreject qualified sources consistent with the item to be purchased as determined by the county purchasing agent, including all qualifiedbids suppliersif whorejection thatis beforein the issuancepublic ofinterest. the invitation notify the purchasing department in writing that they desire to bid on materials, supplies, equipment or contractual services.

B.  BidsC.  In shalla be opened publicly at the time and place stated in the invitation.  On board approval, the county purchasing agent shall make awards with reasonablea promptnesspopulation byof givingless writtenthan noticefive tohundred thethousand responsiblepersons, bidderfor whose bid conforms to the invitation and whose bid is the most advantageous to the county concerning price, conformity to the specifications and other factors.  The board may reject all bids if rejection is in the public interest.  For a purchase where the estimated cost is in excess of fifty thousand dollars,dollars or more, the county purchasing agent, subject to board approval, may award the contract to a localresponsible dealerbidder inwhose preferencebid conforms to anythe competinginvitation, bidder that is notthe amost localadvantageous dealerto if the bidcounty ofconcerning theconformity competingto bidder,the qualitybid specifications and suitabilityother considered,factors and is lesswithin than five percent lower.of the lowest bid.

C.  ForC.  D.  For purchases of ten thousand dollars or less, or for purchases of less than the aggregate dollar amount if the county board of supervisors adopts the amount provided for in section 41-2535, each county shall develop purchasing procedures to comply with the uniform accounting system prescribed by the auditor general under section 41-1279.21.

D.  ProfessionalD.  E.  Professional services shall be procured pursuant to written policies developed by the county purchasing agent and adopted by the board of supervisors.

E.  AllE.  F.  All erections of and repairs and alterations to any county building are not subject to this section but are subject to title 34, chapter 2.

F.  ForEND_STATUTE the purposes of this section, "local dealer" means:

1.  A dealer, person or firm whose principal place of business is within the county limits of the county making the award.

2.  For banking and other financial services provided by financial institutions or their affiliates, a dealer, person or firm that operates a banking office or branch within the county limits of the county making the award and whose principal place of business either is within this state or employs five hundred or more residents of this state.END_STATUTE