HB 337 — Relating to the Department of Finance; to amend Sections 41-4-3 and 41-4-50, Code of Alabama 1975; to provide for the charging of a reasonable fee for services provided by the Department and to allow the State Comptroller to pay a vendor which is entitled to payment for services or goods rendered to the State.

HB337 INTRODUCEDENROLLED YDGM2N-1YDGM2N-3 By Representative South RFD:

18-Apr-23 2023 Regular Session Page 0 YDGM2N-1HB337 04/05/2023Enrolled EBO-DHCEnrolled, EBOAn JTAct, EBO-2023-343 2Relating 4to SYNOPSIS:the Department of Finance;

Under existing law, the Department of Finance manages and supervises all matters relating to the fiscal affairs and procedures of the state.

This bill clarifies the Department’s authority to charge fees for the services it provides in carrying out the Department’s responsibilities and to allow the State Comptroller to pay a vendor which is entitled to payment for goods or services rendered to the State.

A BILL TO BE ENTITLED AN ACT Relating to the Department of Finance;

Page 1 HB337 INTRODUCED "§41-4-3 It shall be the duty of the Department of Finance:

Page 1 HB337 Enrolled (5) To make the annual financial report of the state, as soon as possible after the close of each fiscal year, in accordance with approved public accounting practice, and in such form and such detail as may be necessary to present an accurate description of the financial condition of the state during the preceding fiscal year.

(6) To conduct such studies, to secure such information and data, to make such reports, and to furnish such information as may be required by the Governor or the Page 2 HB337 INTRODUCED Legislature." Section 2.

Page 2 HB337 Enrolled (b) When the Comptroller finds that, in a prior fiscal year, the state has failed to give a vendor payment to which they areareit is entitled and the state or any department, divisions, bureau, commission, board or other agency thereof, agrees that the payment is due, the Comptroller, with the approval of the Director of Finance, shall approve such request for payment from the department, division, bureau, commission, board or other agency thereof and shall draw a warrant on the Treasury from the affected agency’s funds for the amount thereof in favor of such vendor.

(4) To preaudit and determine the correctness and legality of every claim and account submitted for the issuance of a warrant and to determine that funds have been Page 3 HB337 INTRODUCED appropriated and allotted and are then available in the State Treasury for the payment of such claim or account before any warrant on the State Treasury shall be issued;

95 (5)a.

Any law to the contrary notwithstanding, any or all Page 3 HB337 Enrolled warrants issued by the division of control and accounts may be transferred or deposited electronically or by other acceptable methods to any financial institution capable of handling direct deposits by electronic transfer or other acceptable methods if written approval is given by the original payee of said warrant.

The state Comptroller shall maintain files on all written approvals given by original payees and separate records on all transfers of funds authorized in this subsection and shall furnish sufficient documentation for the purpose of auditing and reconciling such electronic financial 95 transactions.

(6) To secure such information and data, to prepare or make such studies and reports and to perform such other functions and duties of the Department of Finance as may from Page 4 HB337 INTRODUCED time to time be assigned by the Director of Finance." This act shall become effective on the first day of the third month following its passage and approval by the Governor, or its otherwise becoming law.

Page 54 HB337 Enrolled ________________________________________________ Speaker of the House of Representatives ________________________________________________ President and Presiding Officer of the Senate House of Representatives I hereby certify that the within Act originated in and was passed by the House 25-MAY-23.

John Treadwell Clerk Senate 01-Jun-23 Passed Page 5