A bill for an act relating to corporations by providing for the use of electronic mail and other electronic...
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HF 2469 — A bill for an act relating to corporations by providing for the use of electronic mail and other electronic transmissions, and shareholders’ lists. (Formerly HSB 630.) Effective date: 07/01/2022.
Last action — Signed by Governor.
No card. One bill, free forever — alerts when it moves.
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✓Introduced
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✓In Committee
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✓Passed House
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✓Passed Senate
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✓To Executive
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6Enacted
This bill has been enacted into law. Introduced February 18, 2022. Enacted.
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Bill Text
What changed in the latest version
408 added · 427 removed408 line(s) added, 427 removed.
KimHouse ReynoldsFile O2469 f- fEnrolled iHouse cFile e2469 oAN fACT tRELATING hTO eCORPORATIONS GBY oPROVIDING vFOR eTHE rUSE nOF oELECTRONIC rMAIL AAND dOTHER aELECTRONIC mTRANSMISSIONS, GreggAND GSHAREHOLDERS’ OLISTS. V E R N O R L T g o v e r n o r May 2,2022 The Honorable Paul Pate SecretaryofStateofIowa StateCapitol Des Moines,Iowa 50319 Dear Mr.Secretary.
1herebytransmit:BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF IOWA:
HouseFile2469,anActrelatingtocorporationsbyprovidingfortheuseofelectronicDIVISION mailandI otherelectronictransmissions,andSHAREHOLDER shareholders'lists.NOTICES, LISTS, AND RECORDS Section 1.
TheaboveHouse Fileisherebyapprovedon thisdate.
Sincerely.
Kim Reynold* Governor ofIowa cc:
SecretaryoftheSenate Clerk of the House STATE CAPITOL D E S MOINES, I O W A 50515.281.521FAX 515.725.3527W W W .
G O V E R N O R .
I O W A .
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mniimiminiiii!<!:'"'"r G E N E R A L A S S l H o u s e F i l e 2 4 6 9 A N A C T R E L A T I N G T O C O R P O R A T I O N S B Y P R O V I D I N G F O R T H E U S E O F E L E C T R O N I C MAIL AND OTHER ELECTRONIC TRANSMISSIONS, AND SHAREHOLDERS' L I S T S .
B E I T E N A C T E D B Y T H E G E N E R A L A S S E M B L Y O F T H E S T A T E O F I O W A :
D I V I S I O N I S H A R E H O L D E R N O T I C E S , L I S T S , A N D R E C O R D S Section 1.
NEW SUBSECTION.SUBSECTION .
"^Electronic“Electronic mmail” a i l " means an electronic transmission directed to a unique electronic mail address.
NEW SUBSECTION.SUBSECTION .
"^Electronic“Electronic mail aaddress” d d r e s s " means a destination, commonly expressed as a string of characters, consisting of a unique user name or mailbox, commonly referred to as the "local“local part"part” of the address, and a reference to an internet domain, commonly referred to as the "domain“domain part"part” of the address, whether or not displayed, to which electronic mail may be sent or delivered.
Section 490.141, Code 2022, is amended to read as ffollows: o l l o w s :
A notice under this chapter must be in writing unless ooral rnotice ais lreasonable n o t i c e i s r e a s o n a b l e in tthe hcircumstances. e c i r c u m s t a n c e s .
UUnless n l e s s otherwise agreed between the sender and the recipient, words in a notice or other communication under this chapter must be in English.
A notice or other communication to a domestic corporation or to a registered foreign corporation registered to do business in this state may be delivered to the corporation'scorporation’s registered agent at its registered office or to the secretary at the corporation'scorporation’s principal office shown in its most recent biennial report required by section 490.1621 or, in the case of a foreign corporation that has not yet delivered a biennial report, in its foreign registration statement.
•5-rAny5. consent given under this subsection A or subsection may be revoked with respect to future notices or communications by the person who consented by giving written or Glcctronic notice to the person to whom the consent was delivered.
Any suchconsent conoontgiven isunder dGomcdthis subsection 4 or subsection 10 may be revoked 5.with respect to future notices or communications by the person who consented by giving written or electronic notice to the person to whom the consent was delivered.
Any such consent is deemed revoked 5.
3 delivered tto oan a n electronic mail address or other electronic transmission address pursuant to subsection 4, if all of the following apply:
The corporation is unable to deliver two consGcutivQconsecutive Gloctronicelectronic transmissions given by the corporation in acGordancGaccordance with such consent receives notice ffrom r o m the information processing system into which such notice or other communication was entered that ttwo w o consecutive notices or other communications given by electronic transmission have nnot obeen tdelivered bto ethe eelectronic nmail daddress eor lother telectronic otransmission taddress hto ewhich esuch lnotice e c t r o n i c m a i o t h e r e s s or eother lcommunication ewas cdirected. t r o n i c t r a n s m i s s i o n a d dn o t i c eo t h e r h s u c h c o m m u n i cw a s d i r e c t e d .
Such inability notice of nondelivery becomes known to the secretary^secretary, or an assistant secretary or to the transfer agent, or other another person responsible for the giving of notice notices or other communications for the corporation;
Unless otherwise agreed between the sender and the recipient, aftan a notice or other communication by electronic transmission is received when all of the following apply:
aa. .
TThe helectronic eetransmission lenters ean cinformation t rt r a n s m i e n t e r si n f o r m a t i o n processing system that the recipient has dGoignatcddesignated or uses for the purposes of receiving electronic transmissions or information of the type sent^isent, and from which the recipient is able to retrieve the directed to any of the following:
((1) 1In )In the case of a shareholder, the electronic mail address for the shareholder required to be included in the record of shareholders maintained pursuant to section 490.1601, subsection 44, , or other electronic transmission address at wwhich hthe ishareholder thas hconsented eto sreceive hnotice aor rother e hh a s c o n s et otr e c e n o t i c eo t h e r communications by electronic transmission.
((2) 2In )In the case of any other recipient, the electronic transmission address at which the recipient has consented to receive notice or other communications by electronic ttransmission. r a n s m i s s i o n .
Receipt of an electronic acknowledgment from an information processing system described in subsection 6, paragraph “a”, establishes that an electronic transmission was received but, by itself, does not establish that the content sent corresponds to the content received.
8.
A notice or other communication, if in a comprehensible form or manner, is effective at the earliest of the following;following:
(1) A shareholder'sshareholder’s address shown on included in the corporation'scorporation’s record of shareholders maintained by the corporation under pursuant to section 490.1601, subsection 4.
(2) A director'sdirector’s residence or usual place of business.
(3) The domestic or registered foreign corporation'scorporation’s principal office.
If mailed by United States mail postage prepaid and correctly addressed to a shareholder at the shareholder'sshareholder’s address included in the record of shareholders pursuant to section 490.1601, subsection 4, upon deposit in the United GtateoStates mmail. a i l .
If mailed by United States mail postage prepaid and correctly addressed to a recipient other than a shareholder, at the address included in the corporation'scorporation’s records the earliest of when it is actually received, or as follows:
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(1) If sent by registered or certified mail, return receipt requested, the date shown on the return receipt signed by or on bbehalf eof hthe aoaddressee. fft h a d d r e s s e e .
(2) Five days after it is deposited in the United States mmail. a i l .
A notice or other communication may be in the form of an electronic transmission that cannot be directly reproduced in paper form by the recipient through an automated process House PileFile 2469, p.
aa. .
TThe helectronic etransmission eis lotherwise eretrievable c t r o n i c t r i s o t h e rr e t r i e v a b l e in perceivable form.
The sender and the recipient have consented in writing to tthe huse uof ssuch eform oof felectronic stransmission. u c h f oe l e c t r t r a n s m i s s i o n .
SS7001§§7001 §7001 et seq., the provisions of this chapter shall control to the maximum extent permitted by section 102(a)(2) of tthat hfederal aAct. t f e d A c t .
Whenever notice would otherwise be required to be given under any provision of this oubchaptorsubchapter chapter to a shareholder, such the notice need not be given if the corporation is not permitted to deliver notice by electronic transmission pursuant to subsections 4 and 5 and any of the following apply:
(1) Notices to the shareholders of two consecutive annual meetings, and all notices of meetings during the period between such two consecutive annual meetings, have been sent to such shareholder at such shareholder'sshareholder’s address as shown on the records of the corporation included in the record of shareholders maintained pursuant to section 490.1601, subsection 44, , and have been returned undeliverable or could not bbe eddelivered. e l i v e r e d .
(2) All, but not less than two, payments of dividends on securities during a twelve-month period, or two consecutive payments of dividends on securities during a period of more than twelve mmonths, o n t h s , have been ssent eto n t t o such shareholder aat t such shareholder'sshareholder’s address aoas ohownshown on the rccordorecords of the House File 2469, p.
ib. # In addition, if any such shareholder shall deliver to which this subsection applies delivers to the corporation a written notice setting forth such shareholder's then-current address, the requirement that notice be given to such shareholder s h a l l be reinstated.
If In addition, if any such shareholder shall deliver to which this subsection applies delivers to the corporation a written notice setting forth such shareholder’s then-current address, the requirement that notice be given to such shareholder shall be reinstated.
Section 490.720, Code 2022, is amended to read as ffollows: o l l o w s :
490.720 Bhareholdoro'Shareholders’ list List of shareholdereshareholders for meeting.
After fixing a record date for a meeting, a corporation shall prepare an alphabetical list of the names of all -ttaits the shareholders who are entitled to notice of eta the shareholders'shareholders’ meeting.
If the board of directors fixes a different record date under section 490.707, subsection 5, to determine the shareholders entitled to vote at the meeting, a corporation also shall prepare an alphabetical list of the names of all iits t e the shareholders who are entitled to vote at the meeting.
A The list must be arranged by voting group^group, and within each voting group by class or series of shares, and show contain the address of^of, and number and class or series of shares held by^by, each shareholder-*—Nothing contained in this subsection shall require and, if the notice or other communications regarding the meeting has been or will be sent by the corporation to include on such list the a shareholder by electronic mail address or other electronic contact information of a transmission, the electronic mail or other electronic transmission address o f that shareholder.
Nothing contained in this subsection shall require and, if the notice or other communications regarding the meeting has been or will be sent by the corporation to include on such list the a shareholder by electronic mail address or other electronic contact information of a transmission, the electronic mail or other electronic transmission address of that shareholder.
The aharcholders'shareholders’ list #er-for of shareholders entitled to notice shall be available for inspection by any shareholder, beginning two business days after notice of the meeting is given for which the list was prepared and continuing through the meeting.
The oharcholdcro'shareholders’ list list of shareholders for notice shall be made available at via any of the following:
7 (1) The At the corporation'scorporation’s principal office or at a place identified in the meeting notice in the city where the meeting will be held.
(2) ftA On a reasonably accessible electronic network, provided that the information required to gain access to such list is provided with the notice of the meeting.
Jb,b. A shareholders'—list for voting shall bo similarly available for inspection promptly after the record date for voting.
A shareholder,shareholders’ or the shareholder's agent or attorney, is entitled on written demand to inspect and, subject to the requirements of section 490.1602, subsection 3, to copy a list offor shareholders,voting duringshall regularbe businesssimilarly hoursavailable andfor atinspection thepromptly shareholder'safter expense, during the periodrecord itdate is available for inspection.voting.
A corporationshareholder, mayor satisfythe shareholder’s agent or attorney, is entitled on written demand to inspect and, subject to the shareholder'srequirements rightof section 490.1602, subsection 3, to copy a list of shareholders by, furnishingduring aregular copybusiness inhours and at the mannershareholder’s describedexpense, induring sectionthe 490.1603,period subsectionit 2.is available for inspection.
A shareholdercorporation andmay satisfy the shareholder'sshareholder’s agentright orto attorney who inspects or is furnished a copy of a list of shareholders underby thisfurnishing subsectiona orcopy underin subsectionthe 3manner ordescribed whoin copiessection the490.1603, list under this subsection may2. use the information on that list only for purposes related to the meeting and its subject matter and must keep the information on that list confidential.
A shareholder and the shareholder’s agent or attorney who inspects or is furnished a copy of a list of shareholders under this subsection or under subsection 3 or who copies the list under this subsection may use the information on that list only for purposes related to the meeting and its subject matter and must keep the information on that list confidential.
If the meeting is to be held at a place, the corporation sshall h a l l make the llist iof s t o f shareholders entitled tto o vote available at the meeting and any adjournment,adjournment , and any shareholder, or the shareholder'sshareholder’s agent or attorney, is entitled to inspect the list at any time during the meeting or-or and any adjournment.
8 to make such list available for inspection during a meeting by furnishing a copy of the list in the manner described in section 490.1603, subsection 2, to the shareholders prior to the meeting,meeting. 4.
If4. the corporation refuses to allow a shareholder, or the shareholder's agent or attorney, to inspect a shareholders— list of shareholders before or at the meeting or any adjournment, or copy a list as permitted by subsection 2, the district court of the county where a corporation's principal office or, if none in this state, its registered office, is located, on application of the shareholder, may summarily order the inspection or copying at the corporation's expense and may postpone the meeting for which the list was prepared until the inspection or copying is complete.
If the corporation refuses to allow a shareholder, or the shareholder’s agent or attorney, to inspect a shareholders’ list of shareholders before or at the meeting or any adjournment, or copy a list as permitted by subsection 2, the district court of the county where a corporation’s principal office or, if none in this state, its registered office, is located, on application of the shareholder, may summarily order the inspection or copying at the corporation’s expense and may postpone the meeting for which the list was prepared until the inspection or copying is complete.
Refusal or failure to prepare or make available the sharoholdors'shareholders’ list of shareholders does not affect the validity of action taken at the meeting.
Section 490.1601, subsection 44, , Code 2022, is aamended mto eread nas tfollows: o r e aa sf o l l o w s :
A corporation shall maintain a record of its current shareholders in alphabetical order by class or series of shares showing the address of/of, and the number and elaooclass or ooriooseries of gharcashares holdheld by/by, each shareholder to which notices and other communications from the corporation are to be sent, and which shall include the number and class or series of shares held by each such shareholder.
Nothing contained in thiothis gubsoctionsubsection ahallshall require the corporation to include in such record the eelectronic lmail oaddress cor t r o n i c m a i l other roelectronic lcontact oinformation cof t r o n i c c o n t a c t i n f o r m a t i o n e# In addition, if a shareholder has provided an electronic mail address to the corporation or has consented to receive notices or other communications by electronic mail or other electronic transmission, the record of shareholders shall iinclude nthe celectronic lmail utor hother eelectronic etransmission laddress eof cthe tshareholder rif onotices nor iother ccommunications m a e l e c t r o n i c t r a n s m i s s i o n a d d r e s t h e s h a r e hif n o t i c eo t h c o m m u n i c a t i o n s are being delivered by the corporation to the shareholder at ssuch uelectronic cemail lor eother celectronic ttransmission raddress o n i c m a i le l e c t r o n i c t r a n s m i s s i o n a d d r e s s pursuant to section 490.141, subsection 4.
9 in a communication to the corporation by or on behalf of the shareholder unless the communication expressly indicates that the electronic mail address shall not be used to deliver notices or other communications.communications .
DDIVISION III VGRAMMATICAL ICHANGES S I I N G R A M M A C H A N G E S Sec.
Section 490.140, subsection 57, Code 2022, is amended tto o read aas sfollows: f o l l o w s :
^United“United States''includesStates” includes a district, authority, bureau, commission, department, and any other agency of the United SStates. t a t e s .
(2) Has a material relationship with a director or officer who pursues or takes advantage of the business opportunity, directly-rdirectly, or indirectly through or on behalf of another person.
Section 490.1704, subsection 4, Code 2022, is aamended mto eread nas dtfollows: or e aa sf o l l o w s :
Unless otherwise provided in the articles of incorporation, the violation by a director of the duties imposed by subsections 1 and 2 shall not constitute an intentional infliction of harm on the corporation or the shareholders for the purposes of ooctionosections section 490.202, subsection 2, paragraphs "^d"“d” and D“e”. I V I S I I I T E R M I N C H A N G E S Sec.
DIVISION III TERMINOLOGY CHANGES Sec.
Section 490.120, subsection 55, , Code 2022, is amended tto orread eas aafollows: s f o l l o w s :
Section 490.401, subsection 2, paragraphs c and e.e, Code 2022, are amended to read as follows:
Code 2022, are amended to read as follows:
The name of a registered foreign corporation rogistGrGdregistered to do buoinGoabusiness in this statGstate or an alternate name adopted by a registered foreign corporation rcgiotGrcdregistered to do business in House File 2469, p.
The name of a foreign nonprofit corporation rogistGrGdregistered authorized tto odo d o business in this state or aan n alternate name adopted by a foreign nonprofit corporation rcgistGrcdregistered aauthorized uto tconduct hactivities oin rthis istate zbecause eits dtreal oname cis ounavailable. n d u c t a c t i v i t i e s i n t h i s s t a t e b e c a u s e i t s r e a l n a m e i s u n a v a i l a b l e .
Section 490.748, subsection 3, Code 2022, is aamended mto eread nas dfollows: e d t o r e a d a s f o l l o w s :
The district court may appoint an individual or domestic or registered foreign corporation#corporation, rcgistGrcdregistered to do buaincoobusiness in this statGystate, as a custodian or receiver and may require the custodian or receiver to post bond, with or without sureties, in aan namount a m o u n t the district court directs.
Section 490.922, subsection 5, Code 2022, is aamended mto eread nas dfollows: e d t o r e a d a s f o l l o w s :
If the domesticating corporation is a registered foreign corporation that is rcgiatcrodregistered to do business in this state under subchaptcrsubchapter XV, its registration statement shall be canceled automatically when the domestication becomes eeffective. f f e c t i v e .
Section 490.1511, subsection 4, Code 2022, is aamended mto eread nas dfollows: e d t o r e a d a s f o l l o w s :
The registration of a registered foreign corporation tto odo dbusiness oin bthis ustate sceases ion nthe eeffective sdate siof nthe ttermination has iset sforth sin tthe acertificate tof e c e a s e s o n t h e e f f e c t i v e d a t e o f t h e t e r m i n a t i o na s s e t f o r t h i n t h e c e r t i f i c a t eo f termination, unless before that date the foreign corporation cures each ground for termination stated in the certificate of termination.
If the foreign corporation cures each ground, the secretary of state shall file a statement that the certificate oof ftermination tis ewithdrawn. r m i n a t i o ni s w i t h d r a w n .
Section 490.1621, subsection 4, Code 2022, is amended tto o read aas sfollows: f o l l o w s :
The first biennial report shall be delivered to the secretary of state between January 1 and April 1 of the first even-numbered year following the calendar year in which a domestic corporation was incorporated or a foreign corporation was authorigcdauthorized to transact registered to do business in this state.
Section 4960.20,496C.20, subsection 3, Code 2022, is aamended mto eread nas dtfollows: or e aa sf o l l o w s :
The ccrtificatGcertificate of authority foreign registration statement of a foreign professional corporation may be revoked by the secretary of state as provided in the Iowa business corporation Act, chapter 490, if the foreign professional corporation fails to comply with any provisiqjpu-ofi^^isprovision dwf^ter.of this chapter.
P______________________________ A______________________________ GPAT RGRASSLEY AJAKE SCHAPMAN SSpeaker Lof Ethe ;House President of the Senate I hereby certify that this bill originated in the House and is known as House File 2469, Eighty-ninth General Assembly.
CH^IAN______________________________ SpeakerMEGHAN ofNELSON 4:heChief HouseClerk Pof r e s i d e t h S e n a t e I hereby certify that this bill originated in the House andApproved is_______________, known2022 as______________________________ HouseKIM FileREYNOLDS 2469,Governor Eighty-ninth General Assembly.
MEGHAN NELSON C h r eC l e o ft h e H o u s e Approved 2 0 2 2 K I MR E Y G o v e r n o r
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- Introduced View text pdf
Amendments
1 amendmentClick Show changes on an amendment above to see how it modifies the bill.
Action History
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Signed by Governor.
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Reported correctly enrolled, signed by Speaker and President, and sent to Governor.
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Message from Senate.
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Immediate message.
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Passed Senate, yeas 47, nays 0.
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Substituted for SF 2303.
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Explanation of vote.
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Placed on calendar under unfinished business.
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Read first time, attached to similar SF 2303.
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Message from House.
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Immediate message.
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Passed House, yeas 93, nays 0.
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Amendment H-8166 adopted.
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Amendment H-8166 filed.
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Introduced, placed on calendar.
Sponsorship breakdown
Export CSV (upgrade) →0 sponsors · 0 co-sponsors · 150 not signed on
Sponsors (0)
None.
Co-sponsors (0)
None.
Not signed on (150)
150 members have not signed on to this bill.
Show all 150 →"Not signed on" means a member has not sponsored or co-sponsored this bill — it does not imply opposition. Members flagged Voted No have a recorded No vote on this bill.
Subjects
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