PR 24-0804 — Modification Nos. 3 and 4 to Contract No. DCAM-20-CS-RFQ-0002D with Harvey W. Hottel, Inc. Approval and Payment Authorization Emergency Declaration Resolution of 2022

MURIELBOWSERENROLLED MAYORORIGINAL June,2022A TheRESOLUTION Honorable24-523 PhilIN MendelsonTHE ChairmanCOUNCIL CounciloftheOF DistrictofColumbiaTHE PennsylvaniaDISTRICT Avenue,OF NW,COLUMBIA SuiteJune 50428, Washington,2022 DCTo 20004declare Dearthe Chairmanexistence Mendelson:of an emergency with respect to the need to approve Modification Nos.

EclsedorosieatonadenctentytheouclofteDsritofColumbsan3 eerencyil,e“MdiictonNs.3and4oCotacto.DCAM-20-CS-RFQ-00ithwand HrvyW.Hotl,n,AppovlandPaymenuhriatonEmergenctof02”,adan4 accompanymerenydelrainrsouin.to Contract No.

TheeiltonwllppoveodfcainNos.3nd4toulyxecseotonyartoo,DCAM-20-CS-RFQ-0002D CnratNo.DCAM-20-CS-RFQ-00ihHareyW.Hte,In.frHVACbetween ysesthe miteane,rpacmet,ndisalainsries.nadton,heeilainwllppoveDepartment paymenrsrvcsreevedndtoereevedndropinyertwoftheotat.of General Services and Harvey W.

fyouaveayqusiosrgadngtiseilto,plaecotctKihA.Aneron,iecorHottel, oftheeprtenofGeerlSevces“DS”,orhveyortafcnratGergeG.ews,Inc., DGS'sCincreasing hoCntacsandrourmet,t(22)77280.the aggregate not-to-exceed amount of the Contract for Option Year 2 to $10 million, and to authorize payment to Harvey W.

Trgeheoucilotkepomptndfvoaleatononhencosdlgsaio.Hottel, Inc.

Sincerely,for uiservices Boserreceived Enclosuresand CLEcto abe dreceived aunder —the CaimanPilMendelsoncontract uand ttereustofheMayorthese Emodifications. A I A PROPOSED RESOLUTION e IN THE COUNCIL OF THE DISTRICT OF COLUMBIA.

ToelreteeiseceofnemrgncywthrsettohenedtoppoeRESOLVED, teDpatmntofGnraleriesadHareyW.BY THE COUNCIL OF THE DISTRICT OF COLUMBIA, That this resolution may be cited as “Modification Nos.

tel,n.,xrisngeen3 OtinYer002wthanggeateo-t-xced(“NTE”)amouftoand $000,00,adtoutoizepaymeoHareyW.Hte,In.frsries4 rcivdandobercivduderheonrctadtheoiicton.to Contract No.

RESOLVED,YDCAM-20-CS-RFQ- THECOUNCILOFTHEDISTRICTFCOLUMBIA,ht0002D hsrsluinmaybeiedasMdiictonNs.3and4oCotacto.DCAM-20-with CS-RFQ-0002DHareyW.Htel,n.AprvaladPaymenttoiztonHarvey Emergenelaatonesltinof222”W. No.3 nd4 Sc..() hee xssanimeiae eedoaproeMoiictin o Cnrat N.

DCAM-20-CS-RFQ-000heHottel, Cntat”)Inc. r HVAC sstms aitnace,epacmnt,adintlainsevcsbeteenheDparmetofGneal eries(heDearmnt)andHarveyW.te,Ic.te“Cnratr”,whchwould nreseheagegtenttoeced(“NTE”)amoufOtinYer002ofheonrct o$0,0000,andoatorzeaymnttoheotrctrfrsrvcsrcevdandobe ecieduderhsemdfiains.

()MoifctinNo.1arilyeeriedOtinYer001wthagaaneedApproval minimum amountof$50 and aNTEPayment amountofAuthorization $990,000Emergency throughDeclaration JulyResolution 31,of 2021.2022”.

The amount ofModificationNo.

1 was lssthan $ millio;

ths,the Coucil’s aproval was notrequied.

Mdification No.2 fuly eercisedOption Year 001with aguaranteed min imum amount of$ 50and aN TE amount of $10,00,000 throughJune 4,2022,and was approvedb yCouncil onJune 29,2021.

ModficationNo.

3 patialy exrcised n Year002 with aguaranteedmi nimum amoun t f $50and aN TE amo untof Optio 022.T he amount ofModificaion No.

3was lessthan $990,000 throughSeptember 30,2 uire.

$1 milion;thus theCouncil’sapprovalwas not rq through () ProposedModificationNo.

4 would fllyexercse OptionYe ar June 4 2023,in te NTE amount f $10,000,00;

theefore theCouncil’sapprovalof thesemodificaions i reqiredpursuant t setion451oft he Ditric ofColum biaH ome ul Rule Act,approved Decembe r24, 1973(87 Stt.803;

D.C.Officil Code § 1-04.51) (a Councilapprovalofthe modifiations inecessaryto autorizethe continuaion ofservces proided and t beprovided pusuant t themodifiations.

Sec.3.

The Councilofthe Ditric ofColumbi adeterminesthatthe circumstancesenumerated inSection2 contitut emergency circumstnces making i necessarythattheModificationNos.

3 and4 toContractNo.

DCAM -20- CS-RF Q-00 02D with Harvey W.

Hotel,Inc.Approval and Payment AuthorzationE mergency Act of 1, 20 22be adoptedafte asinglereadig.

2.

(a) There exists an immediate need to approve Modification Nos.

3 and 4 to Contract No.

DCAM-20-CS-RFQ-0002D, the Agreement for IDIQ HVAC Systems Maintenance, Replacement, and Installation Services ( “Contract”) between the District’s Department of General Services (“Department”) and Harvey W.

Hottel, Inc.

(“Contractor”) to increase the not-to-exceed (“NTE”) amount of Option Year 2 of the Contract to $10 million and to authorize payment to the Contractor for services received and to be received under these modifications.

(b) On June 3, 2022, via Modification No.

3, the Department partially exercised Option Year 2 of the Contract with a guaranteed minimum amount of $50 and an aggregate NTE amount of $990,000 through September 30, 2022.

The aggregate NTE amount of Modification No.

3 was less than $1 million;

thus, Council’s approval was not required.

(c) Proposed Modification No.

4 would fully exercise Option Year 2 through June 4, 2023, and increase the aggregate NTE amount by $9,010,000, from $990,000 to $10 million.