B 23-0798 — Modification Nos. 9 and 10 to Contract No. CW42156 with Advanced Data Processing, Incorporated Approval and Payment Authorization Emergency Act Resolution of 2020

(D) The selection process, including the number of offerors, the evaluation criteria, and the evaluation results, including price, technical or quality, and past performance components:

On July 16, 2015, the Office of Contracting and Procurement (OCP), on behalf of the Fire and Emergency Medical Services Department, issued a solicitation, Doc208022 seeking a contractor to provide patient account management services.

In response to the solicitation’s proposal submission date of September 4, 2015, three proposals were received.

The proposals were evaluated on Technical Criteria (Profile;

Experience;

Project Team Organization;

and Technical Approach) and Price Criteria.

The contracting officer awarded the contract to ADPI as the highest ranked technical offeror.

The contract was awarded for a base period, with four one-year options.

(E) A description of any bid protest related to the award of the contract, including whether the protest was resolved through litigation, withdrawal of the protest by the protestor, or voluntary corrective action by the District.

Include the identity of the protestor, the grounds alleged in the protest, and any deficiencies identified by the District as a result of the protest:

None (F) The background and qualifications of the proposed contractor, including its organization, financial stability, personnel, and performance on past or current government or private sector contracts with requirements similar to those of the proposed contract:

Since 2003, ADPI, a subsidiary of the Intermedix Corporation, has specialized in billing and accounts receivable management services for municipalities that provide emergency and non- emergency ambulance services.

Presently, ADPI employs approximately 330 employees, including officers.

Following a review of a Dun & Bradstreet report dated March 18, 2020, ADPI has adequate financial resources, solvency and financial reserves to perform the services/products required under the contract.

According to the Performance rating, ADPI receives an 8.0 score under the D&B Paydex rating, with a low (2) risk rating.

ADPI is able to comply with the required or proposed delivery or performance schedule, based upon the bidder’s or offeror’s existing commercial and government contract commitment.

Additionally, ADPI has a satisfactory performance record, based upon the Contract Administrator’s evaluation report dated March 6, 2020.

(G) The period of performance associated with the proposed change, including date as of which the proposed change is to be made effective:

The term of option period four is from April 1, 2020 through March 31, 2021.

A partial option was exercised for the period April 1, 2020 to June 30, 2020.

The proposed exercise of the remainder of option period four shall be from July 1, 2020 to March 31, 2021.

(H) The value of any work or services performed pursuant to a proposed change for which the Council has not provided approval, disaggregated by each proposed change if more than one proposed change has been aggregated for Council review:

Partial option (April 1, 2020 to June 30, 2020):

$883,998.75 Proposed remainder of option period four (July 1, 2020 to March 31, 2021):

$2,651,996.25 (I) The aggregate dollar value of the proposed changes as compared with the amount of the contract as awarded:

$3,535,995 (J) The date on which the contracting officer was notified of the proposed change:

The contracting officer was notified in March 2020.

(K) The reason why the proposed change was sent to Council for approval after it is intended to take effect:

Additional time was needed to ensure due diligence in obtaining all necessary approvals and current certifications.

(L) The reason for the proposed change:

The partial option exercise and the proposed exercise of the remainder of the option year are necessary to continue services for the Fire and Emergency Medical Services Department for patient account management services, including ambulance billing, payment collection, electronic patient care reporting, patient data collection, and a Medicaid cost reporting program.

(M) The legal, regulatory, or contractual authority for the proposed change:

DCMR § 2008 (“Exercise of Options”);

Contract No.

CW42156, subsection F.2 ("Option to Extend the Term of the Contract”) (N) A summary of the subcontracting plan required under section 2346 of the Small, Local, and Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended, D.C.

Official Code § 2-218.01 et seq.

(“Act”), including a certification that the subcontracting plan meets the minimum requirements of the Act and the dollar volume of the portion of the contract to be subcontracted, expressed both in total dollars and as a percentage of the total contract amount:

ADPI will subcontract $1,237,598, which is 35% of the total contract amount, to District certified business enterprises.

(O) Performance standards and the expected outcome of the proposed contract:

This is a requirements contract, with estimated quantities based upon past performance and reflecting the best estimates available.

ADPI is expected to meet all of the performance requirements listed in the contract, to include:

• Patient account management services - Ambulance billing - Payment collection - Patient customer services - Electronic patient care reporting (ePCR) • Patient data collection services - Purchasing ePCR software - Software licensing - Maintenance and support • Enterprise application to facilitate remote ePCR hosting services (P) The amount and date of any expenditure of funds by the District pursuant to the contract prior to its submission to the Council for approval:

CW42156-M0009, executed March 26, 2020, in the NTE amount of $883,998.75, exercised a partial execution of option period four, to extend the term of the contract from April 1, 2020 through June 30, 2020.

(Q) A certification that the proposed contract is within the appropriated budget authority for the agency for the fiscal year and is consistent with the financial plan and budget adopted in accordance with D.C.

Official Code §§ 47-392.01 and 47-392.02:

The Office of the Chief Financial Officer certifies that sufficient funding is available for the contract.

(R) A certification that the contract is legally sufficient, including whether the proposed contractor has any pending legal claims against the District:

The District’s Office of the Attorney General has determined that the proposed contract between the District and ADPI is legally sufficient.

OCP is not aware of ADPI having any pending legal claims against the District.

(S) A certification that Citywide Clean Hands database indicates that the proposed contractor is current with its District taxes.

If the Citywide Clean Hands Database indicates that the proposed contractor is not current with its District taxes, either:

(1) a certification that the contractor has worked out and is current with a payment schedule approved by the District;

or (2) a certification that the contractor will be current with its District taxes after the District recovers any outstanding debt as provided under D.C.

Official Code § 2-353.01(b):

Per the citywide Clean Hands database, issued March 13, 2020, ADPI is current with paying District taxes.

(T) A certification from the proposed contractor that it is current with its federal taxes, or has worked out and is current with a payment schedule approved by the federal government:

The contractor has certified that it is current with its federal taxes.

(U) The status of the proposed contractor as a certified local, small, or disadvantaged business enterprise as defined in the Small, Local, and Disadvantaged Business Enterprise Development and Assistance Act of 2005, as amended, D.C.

Official Code § 2-218.01 et seq.:

ADPI is not a certified local, small, or disadvantaged business enterprise.

(V) Other aspects of the proposed contract that the Chief Procurement Officer considers significant:

Not Applicable (W) A statement indicating whether the proposed contractor is currently debarred from providing services or goods to the District or federal government, the dates of the debarment, and the reasons for debarment:

Presently, ADPI is not debarred from providing services or goods to the District or federal government.

(X) Any determination and findings issues relating to the contract’s formation, including any determination and findings made under D.C.

Official Code § 2-352.05 (privatization contracts):

Not Applicable (Y) Where the contract, and any amendments or modifications, if executed, will be made available online:

www.ocp.dc.gov (Z) Where the original solicitation, and any amendments or modifications, will be made available online:

www.ocp.dc.gov Government of the District of Columbia CERTIFICATE OF CLEAN HANDS ADVANCED DATA PROCESSING, INC.

N MICHIGAN AVE STE 2700 CHICAGO, IL 60611-4255 EIN :*****5190 As reported in the Citywide Clean Hands system, the above referenced Columbia.

As of the date hereim, you have complied with the followingf Hands.al DC code and thereflue are issued this Certificate of Clean TITLE 47.

TAXATION, LICENSING, PERMITS, ASSESSMENTS AND FEES SUBCHAPTER IID.C.

Code § 47-2862 (2006)VING A LICENSE OR PERMIT § 47-ric2.

Prohibition against issuance of license or permit.

i t D Chief, Collection Divisionriday this 13th d2020 01:37 PM Tracking#:

1259073 This document is a certified, complete and true copy.

G O V E R N M E N T OF THE DISTRICT OF COLUMBIA OFFICOF THE ASSOCICHIEF FINANCIAL OFFICER PUBLIC SAFETY & JUSTICE CLUSTER k k k — M E M O R A N D U M TO:

GeorgeSchutChieProcureOfficer OfcefCotatngadPrcreent FROM:

Dvidane,A s sCcefianelOfier pad freee Pbicaeyandutcelstr De .

4 Gre D A T E :March 19,2620 SUBJET:

CertifiofFundAvailabAmbulanBingServiOY4for Corct(W4256) ThOfiofthChefian megenyMdialSriesDpatent(FEMinhemontof353,95orheand mblaceilngotrculsriesorheeiodprfomacebtwenprl1200 hruhMarc3,221.udigfrFsalYar020nteaountf2,5,80,oniued unigtoupottecnrctnFY221icotnenupnanaprvdbugt.

uureresabvehevilbefningreotngntponhedniiainfddtonl udig, fyoha iclOfcr,t(0)67-343rtePtieMaon,udetficr,t20)63-32,gecy 1004"Stree.W.©SUITE73E¢WASHINGTO,D.C20024 GOVERNMENT OF THE DISTRICT OF COLUMBIA Office of the Attorney General Government Contracts Section MEMORANDUM TO:

Ronan Gulston Director Office of Policy and Legislative Affairs FROM:

Robert Schildkraut Section Chief DATE:

June 9, 2020 SUBJECT:

Contract for Ambulance Billing and Collection Services Exercise of Remainder of Option Year 4 Contractor:

Advanced Data Processing, Inc.

Contract No.

CW42156 Contract Amount:

NTE $3,535,995.00 This is to Certify thatthis Office has reviewed the above-referenced Contract and that we have found it to be legally sufficient conditioned upon the following:

1.

The Contract is modified to delete C.5.9.3, which purports to allow for a one year “sole source” extension beyond the expiration of the contract.

OCPPursuant receivesto asection Certificate451 of Insurancethe thatDistrict includesof allColumbia ofHome theRule policiesAct, requiredapproved byDecember the24, contract.1973 (87 Stat.

803;

D.C.

Official Code § 1-204.51), and notwithstanding the requirements of section 202 of the Procurement Practices Reform Act of 2010, effective April 8, (D.C.

Law 18-371;

D.C.

Official Code § 2-352.02), the Council approves Modification Nos.

9 and 10 to Contract No.

CW42156 with Advanced Data Processing, Incorporated to provide patient account management services and authorizes payment in the amount of $3,535,995 for the goods and services received and to be received under the modifications.

Sec.

TheFiscal contractorimpact addressstatement. on Modification 10 is revised to reflect the correct address as stated in the Clean Hands Certificate, dated March 13, 2020.

The Council adopts the fiscal impact statement of the Chief Financial Officer as the fiscal impact statement required by section 4a of the General Legislative Procedures Act of 1975, approved October 16, 2006 (120 Stat.

2038;

D.C.

Official Code § 1-301.47a).

Sec.

TheEffective Cleandate. Hands Certificate and Funding Certificate, dated March 19, 2020, are reissued so that they are valid at the time of council review.

IfThis youact haveshall anytake questionseffect following approval by the Mayor (or in thisthe regard,event pleaseof doveto notby hesitatethe Mayor, action by the Council to calloverride methe atveto), 202/724-and 4018.shall remain in effect for no longer than days, as provided for emergency acts of the Council of the District of Columbia in ENROLLED ORIGINAL section 412(a) of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat.

P.P.788;

_________________________________ Robert Schildkraut Fourth Street, N.W., Room 700S, Washington, D.C.

20001Official (202)Code 727-3400§ Fax1-204.12(a)). (202) 741-5228 1.

Contract______________________________ NumberChairman PageCouncil of Pagesthe AMENDMENTDistrict OFof SOLICITATION/MODIFICATIONColumbia OF_________________________________ CONTRACTMayor CW42156District 1of 1Columbia 2.2

Amendment/Modification Number 3.

Effective Date 4.

Requisition/Purchase Request No.

5.

Solicitation Caption M0010 See Box 16C Ambulance Billing & Data Collection 6.

Issued By:

Code 7.

Administered By (If other than line 6) Office of Contracting and Procurement D.C.

Fire and Emergency Medical Services Department 4th Street, N.W., Suite 700S 2000 14th Street, NW Washington, D.C.

20001 Suite 500 Washington, D.C.

20009 8.

Name and Address of Contractor (No.

Street, city, country, state and ZIP Code) 9A.

Amendment of Solicitation No.

Advanced Data Processing, Inc.

North Federal Highway, Suite 1000 9B.

Dated (See Item 11) Fort Lauderdale, FL 33308 Tel:

(800) 713-8950;

(954) 308-8700 10A.

Modification of Contract/Order No.

Contact:

Lara Kaplan (Director, Client Relations) CW42156 X E-mail:

lkaplan@r1rcm.com;

Cell:

(717) 926-1683 10B.

Dated (See Item 13) Code DUNS:

TIN:

FEIN:

22-3875190 1-Apr-16 11.

THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS The above numbered solicitation is amended as set forth in Item 14.

The hour and date specified for receipt of Offers is extended.

is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment:

(b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or fax which includes a reference to the solicitation and amendment number.

FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12.

Accounting and Appropriation Data (If Required):

To be cited on individual orders issued on behalf of DCFEMS 13.

THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO.

AS DESCRIBED IN ITEM 14 A.

This change order is issued pursuant to:

(Specify Authority) The changes set forth in Item 14 are made in the contract/order no.

in item 10A.

B.

The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation date, etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.3(a).

C.

This supplemental agreement is entered into pursuant to authority of:

D.

Other (Specify type of modification and authority) 27 DCMR § 2008 (“Exercise of Options”) X 27 DCMR § 3601.3 (c) ("Types of Contract Modifications") ("Unilateral") E.

IMPORTANT:

Contractor X is not, is required to sign this document and return copies to the issuing office.

14.

Description of amendment/modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.) Pursuant to 27 DCMR § 2008 (“Exercise of Options”) and 27 DCMR § 3601.3(c) ("unilateral contract modification"), this contract is hereby revised as follows:

1.

In accordance with Contract No.

CW42156, sub-section F.2 ("Option to Extend the Term of the Contract"), the District hereby exercises the remainder of Option Period Four (4), from July 1, 2020 through March 31, 2021.

2.

The estimated, Not-To-Exceed (NTE) amount for the remainder of Option Period 4 shall be two million, six hundred and fifty-one thousand, nine hundred and ninety-six dollars and twenty-five cents ($2,651,996.25).

15A.

Name and Title of Signer (Type or print) 16A.

Name of Contracting Officer Tyranny Hunter 15B.

Name of Contractor 15C.

Date Signed 16B.

District of Columbia 16C.

Date Signed (Signature of person authorized to sign) (Signature of Contracting Officer)