West Virginia 2021 Regular Session Status: Passed Senate 1 R cosponsors

SB 508 — Relating to public records management and preservation

Last action — To House Finance

  1. ✓
    Introduced
  2. ✓
    In Committee
  3. 3
    Passed Senate
  4. 4
    Passed House of Delegates
  5. 5
    To Executive
  6. 6
    Enacted

This bill died with 2021 Regular Session. It reached “Passed Senate” and never advanced before the session ended, so it can no longer move — a new version would have to be reintroduced in the current session.

This bill is no longer active — its legislative session has ended, so there are no live odds of enactment. It would have to be reintroduced in the current session to move again.

Bill Text

What changed in the latest version

34 added · 36 removed

Plain-language change summary

The latest version of Bill SB 508 includes updates to how electronic records are preserved and the fees for filing documents with the county clerk. Specifically, it clarifies that records must be stored in formats that protect them from being changed or destroyed, which is important for maintaining accurate public records. Additionally, it raises the fee for filing documents, allowing county clerks to charge up to $2 for documents that are less than 20 pages, which could help support public records management initiatives. These changes aim to enhance the integrity and accessibility of public records in West Virginia.

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NEWS RELEASES HELPFUL LINKS Introduced Version « Senate Bill 508 History OTHER VERSIONS  —  Committee Substitute (1)  |   |  Email Key:
NEWS RELEASES HELPFUL LINKS SB508 SUB1 « Senate Bill 508 History OTHER VERSIONS  —  Introduced Version  |   |  Email Key:
Red = new code to be enacted WEST virginia legislature regular session Introduced Senate Bill 508 By Senator Woodrum [Introduced March 1, 2021;
Red = new code to be enacted WEST virginia legislature regular session Committee Substitute for Senate Bill 508 By Senator Woodrum [Originating in the Committee on Government Organization;
referred to the Committee on Government Organization] A BILL to amend and reenact §5A-8-15 of the Code of West Virginia, 1931, as amended, relating to public records management and preservation;
reported on March 26, 2021]     A BILL to amend and reenact §5A-8-15 of the Code of West Virginia, 1931, as amended, relating to public records management and preservation;
ARITCLE 8.
PUBLIC RECORDS MANAGEMENT AND PRESERVATION ACT.
(2) Except for those formats, processes, and systems used for the storage of records on the effective date of this section, no alternate format for the storage of county government entity records described in this section is authorized for the storage of county government entity records unless the particular format has been approved pursuant to a legislative rule promulgated by the board in accordance with the provisions of chapter 29A of this code.
(2) Except for those formats, processes, and systems used for the storage of records on the effective date of this section, no alternate format for the storage of county government entity records described in this section is authorized for the storage of county government entity records unless the particular format has been approved pursuant to a legislative rule promulgated by the board in accordance with the provisions of §29A-3-1 et seq.
of this code.
(h) In addition to the fees charged by the clerk of the county commission under the provisions of §59-1-10 of this code, the clerk shall charge and collect an additional $1 $2 fee for every document containing less than 10 20 pages filed for recording and an additional $1 fee for each additional 10 pages of document filed for recording.
(h) In addition to the fees charged by the clerk of the county commission under the provisions of §59-1-10 of this code, the clerk shall charge and collect an additional $1 fee for every document containing less fewer than 10 pages filed for recording and an additional $1 fee for each additional 10 pages of document filed for recording.
The county clerk shall, in the sole discretion of the county commission, increase the fee charged and collected from $1 to $2 for every document containing fewer than 20 pages filed for recording and an additional $1 fee for each additional pages of document filed for recording.
  NOTE:
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The purpose of this bill is to increase available funds in the Public Records and Preservation Revenue Account for grants to counties for records management, access, and preservation purposes.
Strike-throughs indicate language that would be stricken from a heading or the present law, and underscoring indicates new language that would be added.
Bill Status  |  Bill Tracking  |  Legacy WV Code  |  Bulletin Board  |  District Maps  |  Senate Roster  |  House Roster  |  Live  |  Blog  |  Jobs  |  Links  |  Home This Web site is maintained by the West Virginia Legislature's Office of Reference & Information.
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Action History

  1. To House Finance

  2. To Finance

  3. Introduced in House

  4. Ordered to House

  5. Passed Senate (Roll No. 245)

  6. Read 3rd time

  7. On 3rd reading

  8. Read 2nd time

  9. On 2nd reading

  10. Read 1st time

  11. On 1st reading

  12. Committee substitute reported

  13. To Government Organization

  14. Introduced in Senate

  15. To Government Organization

  16. Filed for introduction

Sponsors

Sponsorship breakdown

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1 sponsors · 0 co-sponsors · 151 not signed on

Sponsors (1)

Co-sponsors (0)

None.

Not signed on (151)

151 members have not signed on to this bill.

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"Not signed on" means a member has not sponsored or co-sponsored this bill — it does not imply opposition. Members flagged Voted No have a recorded No vote on this bill.

Whip count is in markup. Polling the chamber and every recorded vote this session. Only the first open is slow. It’s instant for you after this. Calling the roll · Tallying · Engrossing

Votes

Subjects

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Frequently asked questions

Who sponsors SB 508?
SB 508 is sponsored by Jack Woodrum (Republican).
What is the current status of SB 508?
This bill died with 2021 Regular Session. It reached “Passed Senate” and never advanced before the session ended, so it can no longer move — a new version would have to be reintroduced in the current session.
Where can I track SB 508?
Track SB 508 free on One Click Politics — get push/email alerts when it moves.

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